Agree—reveal super secret trick please!

My email box is actually pretty decent. I have an @Action folder and an @InProgress folder. The In Progress folder is purely for reference email, and each project has its own subfolder. Nothing goes into @Progress unless it’s in a subfolder. All emails that require action, for any project, go into @Action. When the action is completed, I move the email into the project subfolder or directly into @Reference.

When the project is done, I move the entire project subfolder into @Reference. I also throw miscellaneous “might need to look at again one day” emails into @Reference.

And of course I have (wait for it) an @Waiting. I bet you know what that’s for. I tend to forget about this one, so I have a daily reminder in Outlook “check @Waiting paper and email.”

Simple vanilla GTD and it works just swell.