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I'm just starting with DevonThink Pro OfficeVox Pop: Workflow for the Fujitsu ScanSnap? By: Merlin Mann (22 replies) October 23, 2007 - 10:18am
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I'm just starting with DevonThink Pro Office
I’ve been scanning to PDF and then dumping that into Yojimbo. That worked well when I only had a few dozen files in there. Now my Yojimbo database is out of control. Plus there was no OCR.
So now I’m working on a switch to DevonThink Pro Office for Scan/OCR/Organize of paper documents.
The only problem is I like Yojimbo for a lot of things like serial numbers, web archives, quick notes and especially its .Mac sync. I’d like to keep using it for somethings, but I can’t add yet another In and Storage Area to my system. Too many things in too many places.
So I’m going to try to quit Yojimbo cold turkey and go with DevonThink. I think that if I could get in the habit of scanning things as they come in I could reduce my paper files by 60% (about 40% must be retained as original paper versions) and have searchable access to everything.
My current workflow is scan to DevonThink and OCR. Then as part of my daily/weekly getting Ins to Zero, I give the files good names and file them into a folder structure that is as shallow as possible.
It isn’t going so well at the moment, but I have high hopes.