Patterns for Creativity

Twyla’s Box: It’s Where Everything Goes

Merlin — Tue, 13 Jan 2009 16:44:33 -0500

Self-Reliant Film » Blog Archive » Twyla Tharp: Getting Things Done (with Boxes)

This post by Paul Harrill is a great take on what I've been saucily referring to as, "Twyla's Box." (Yes, again with the Twyla Tharp book.)

I'm sharing it here, because in addition to delivering a thought-provoking slap at the self-abuse of productivity pr0n ("Certainly if you find yourself reading productivity book after productivity book you’re missing the point" [ouch]), it includes a canny synthesis of the overlap between (the best, non-fiddly parts of) GTD and those patterns that seem to help folks like Twyla Tharp to keep making for decades. Nice work, Paul. Loved this (and sorry for arriving so late to the party; I am now subscribed).

So, first a quote from Paul's post, followed by (forgive me) a long-ass re-quoting of Tharp's chapter, "Start with a Box", which I've lovingly copied straight from Paul's swell post. Paul said:

For one thing, the book caters to artists, not paper-pushers. Sure, in some ways, work is work. But getting things done can be a lot harder when the “things” are ideas you’ve dreamt up entirely on your own. (I imagine this applies to programmers, too. Merlin, are you reading?) [Heh. I am now, Paul. — mm]

[...]

As Tharp states in the first few pages, her book’s basic premise is that “[i]n order to be creative you have to know how to prepare to be creative.” The rest of the book talks about how to make a ritual of your creativity, how to work through creative blocks, and how to get out of (and altogether avoid) ruts.

From Twyla Tharp's The Creative Habit chapter, "Start with a Box:"

Everyone has his or her own organizational system. Mine is a box, the kind you can buy at Office Depot for transferring files. I start every dance with a box. I write the project name on the box, and as the piece progresses I fill it up with every item that went into the making of the dance. This means notebooks, news clippings, CDs, videotapes of me working alone in my studio, videos of the dancers rehearsing, books and photographs and pieces of art that may have inspired me.

[...]

There are separate boxes for everything I’ve ever done. If you want a glimpse into how I think and work, you could do worse than to start with my boxes.

The box makes me feel organized, that I have my act together even when I don’t know where I’m going yet.

It also represents a commitment. The simple act of writing a project name on the box means I’ve started work.

The box makes me feel connected to a project. It is my soil. I feel this even when I’ve back-burnered a project: I may have put the box away on a shelf, but I know it’s there. The project name on the box in bold black lettering is a constant reminder that I had an idea once and may come back to it very soon.

Most important, though, the box means I never have to worry about forgetting. One of the biggest fears for a creative person is that some brilliant idea will get lost because you didn’t write it down and put it in a safe place. I don’t worry about that because I know where to find it. It’s all in the box....

Dynamite, right? And I love Paul's post-script here:

No “tickler files.” No “weekly review.” It’s even more simple. Boxes. Just boxes.

As I said in my presentation the other day, I also love the related topic of "Scratching," where Tharp talks about kind of wandering around with a high tolerance for ambiguity, just letting ideas and inputs flow over her. And, where do those ideas and inspirations go? You guessed it. The Box.

I won't quote that one at length, but I do really feel like this stuff fits together in a sensible, secular way. It's just practical ideas, all pegged to pushing product out the door. Such appealing material that I feel I've barely scratched the surface of.

So excited to keep diving into this stuff. Feels like there's never been a better time to fire your muse.

PS: Can I also mention that Dan M., Paul K., and John G. were, to my knowledge, the only ones in the audience at my talk who audibly laughed out loud at the "Twyla's Box" slide? Which is, you know, disappointing. Because I did say, "box." I mean, come on, people, work with me, here.

PPS: All the sample slides above link to a Clips post with my full deck. Which, as ever, will make hardly any sense without my blathering alongside them. But, I think they're kind of pretty, plus they remind me favorably of Mike Monteiro's stuff (wonderful drawings you should totally buy).

”Twyla’s Box: It’s Where Everything Goes” was written by Merlin Mann for 43Folders.com and was originally posted on January 13, 2009. Except as noted, it's ©2010 Merlin Mann and licensed for reuse under CC BY-NC-ND 3.0. "Why a footer?"

The Problem with “Feeling Creative”

Merlin — Fri, 02 Jan 2009 13:47:26 -0500

If your mall's bookstores look anything like mine (and it's probably safe to assume that they do), you'll find numerous sections devoted to helping writers, painters, musicians, and other aspiring artists to become successful in one way or another. There are books chock full of tips on finding an agent, on painting like the masters, and on composing and selling a hit song.

There are also dozens of books on "creativity" itself. Guides that are meant to help you access and unlock the artist within and to see the world in more creative ways. How to "be" creative, how to generate ideas, and how to learn to think "laterally."

Some of these books are just terrific, many are atrocious, and, at least in my anecdotal experience, only a handful challenge their readers with a fundamentally unmarketable premise:

Creative work only seems like a magic trick to people who don't understand that it's ultimately still work.

Bad for Business

But, let's be honest. This is a tough idea to sell to folks with "real jobs" who are just looking for a diverting bit of creative tourism or who find themselves yearning for a nostalgic amble past a mostly-abandoned adolescent arts hobby. People who want to learn how to feel creative. To feel successful. To feel like an artist. Not that there's anything wrong with that.

My sense, though, is that for most people who repeatedly do (and sell) creative work, this all seems a bit like wanting to feel like a world-class athlete. Because "feeling creative" produces great work in approximately the same way that "feeling like a doctor" makes you a gifted thoracic surgeon.

Let's Talk About My Feelings

The athlete got good not by reading reviews of headbands, but by waking up early, lacing shoes in the dark, and hitting the track to train hard. While the surgeon got good not by watching reruns of Trapper John, M.D., but by slogging through medical school, residencies, and hundreds of hours of face time with patients, colleagues, and mentors. "Feeling" had nothing to do with it.

But is it fair to compare creative work with physical and mental achievement? Having strong legs and support from a young age helped the athlete, and any aspiring doctor who couldn't pass 10th grade Biology is likely headed for a career outside the surgical theater. But, what about artistic "gifts?" And "talent?"

The Labored Metaphor About Mineral Mining

Even (or especially) for people with a notional gift for their chosen field, talent — like luck, rich parents, and unmined gold — is just a raw material. It's not the one-bit switch that determines artistic success. And, any "talent" one theoretically possesses is likely to stay stuck under a layer of river rock unless and until its claim-holder learns to repeatedly pan, sluice, or dredge it into something that can be refined, polished, and, in most cases, vended. Fancy ladies buy gold jewelry; not drawings of mining equipment.

Still, unlike metaphorical mining, it's rare for any artist who "strikes it rich" once to simply stop working. That's not how the temperament operates. You slake a thirst for creating by finishing projects, then finding new ones. Again and again.

It's this ability to create a long-lived career in creative fields that's gotten me wondering about design patterns. And, it's also apparently the topic I'll be standing in front of a bunch of people, trying to figure out, next Friday at my Macworld PULSE session. Oh, yeah. That's right. I'm doing a presentation in seven days, aren't I? Hm.

Right. Macworld Presentation. Check.

Anyhoo, I'm working on the talk right now (and for poor Paul Kent's sake, let's agree that it's "mostly done"). I expect I'll report back soon as the talk develops (or, for poor Paul Kent's sake, as it "gets one final bit of polish"). I haven't decided whether the whole thing is just a terrible idea to begin with, but I guess we'll find out in a few days.

Here's what the proposal looked like late last summer:

Toward Design Patterns for Creativity

"Each pattern describes a problem which occurs over and over again in our environment, and then describes the core of the solution to that problem in such a way that you could use this solution a million times over without doing it the same way twice." -- Christopher Alexander, 1977.

For over 30 years, "Design Patterns" have been been used by architects, designers, and software engineers to share useful ways in which the recurring problems of their fields can be identified and solved. By documenting and categorizing the things that "tend to work" within a given context (and within a given set of constraints), individual patterns can provide the basis for a pattern language that encourages flexible problem-solving that discourages the costly and time-consuming tendency to reinvent the wheel.

This presentation addresses the opportunities and challenges around developing design patterns for creativity. Is creativity simply an innate ability that one either has or lacks? Or, are there demonstrated habits, practices, and approaches to one's work that tend to help produce more consistent output (along with a more healthy and long-lived career for the creator)? Are there environmental and cognitive changes that can improve the quality of our work? Ultimately, could patterns for creativity help us learn to stop relying on an unreliable muse to inspire (and complete) the work that matters to us?

We'll look at the common myths of creativity and talk about ways in which the hard work of making anything might be improved by the application of patterns that have been shown to work for artists, writers, and makers of all sorts. We'll also address some of the ways in which OS X applications might be used to apply and support patterns for creativity at the point of implementation.

Wow. That's pretty ambitious for a 20-minute talk about a topic I don't really understand, isn't it?

All Downhill from Here

Well. If you're going to Macworld, do stop by and say hi. I'll be at PULSE and in a few other places that I'll announce soon, but I should be pretty easy to spot. I look like this and am easy to recognize as the middle-aged man with the amazingly polished presentation about design patterns. And a giant tote bag full of unintentional irony. As usual.

Yep. Pretty much just dotting i's and crossing t's at this point, Paul.

”The Problem with “Feeling Creative”” was written by Merlin Mann for 43Folders.com and was originally posted on January 02, 2009. Except as noted, it's ©2010 Merlin Mann and licensed for reuse under CC BY-NC-ND 3.0. "Why a footer?"

Making Time to Make: One Clear Line

Merlin — Thu, 07 Aug 2008 01:10:45 -0400

This article is Part 3 of a 3-part series about attention management for people who do creative work called, Making Time to Make.
Previously: Part 1, Bad Correspondence
Then: Part 2, The Job You Think You Have

Could an email recluse like Neal Stephenson just cowboy up by agreeing to a monthly chat session or the occasional visit to a fan forum? Sure, he could. Could a volunteer intern scan Neal’s email once a week for particularly wonderful notes? You bet. Could he even conceivably just drop all the blast shields, open a chat room, “livestream” from his desk, and then spend the rest of his life answering questions from people with nothing better to do? Maybe. Sure. But, probably not. He’s already told us as much, hasn’t he?

The point, from my perspective, is that Stephenson possesses the man-sized pant stones to declare precisely what the people who enjoy his work should expect from him. And, in so doing, he has drawn a clear line that some might find hard to love, but that is very easy to see, understand, and respect. No, he didn’t hire someone to answer his email, or get a kid to pretend to be him on Twitter, or install a Greasemonkey script that “autopokes” people on Facebook (I’ll leave you to guess which two of these I do).

Neal Stephenson essentially said, “Listen, gang, here’s what I’m going to make for you: novels.” And then, he went back to typing. To working. On work.

Get Ready for the First World

No, sir, no one that I know (including me, of course) could ever get away with such an ambitious opossum routine when his primary medium is the web — and, really, who’d want to?

It’s fun and gratifying to connect with people, to find common interests, and to make things as a group. That’s why the internet is so much more fun than reading the corkboard at your laundromat. Usually.

The challenge for each of us today — maker, worker, leader, or layabout — is to figure out where our own clear line should be drawn, and to determine how we effectively communicate where that line is in a way that’s useful, civil, and as open as we need for it to be. Again, though, all in the context of firewalling time to make things.

If this all strikes you as fancy, handlebar moustache talk from an old misanthrope who doesn’t get things like whatever the hell we’re calling “conversations” this week, maybe you’re on to something. You wouldn’t be the first to say so. And, if you’re honestly completely unburdened by doing the things that are important to you while staying in joyful personal contact with everyone who wants it from you — then, I do applaud you. I guess. Although, frankly, I think you’re probably fibbing at least a little.

Drawing Your Line

For myself, I think it’s critical to set reasonable expectations about how, when, and where people can expect to have authentic, honest-to-God contact with us, and here’s why: if you leave every channel open to everybody and anybody, all the time and without limit, you necessarily prevent yourself from ever stepping away from the fray for long enough to focus. You'll never make the time that it takes to produce the sort of good work that theoretically made you so appealing in the first place.

And, perhaps as importantly, you also can never devote your undivided attention to the biped mammals who are breathing air in the room with you. Here. People. With faces and hands. Not “friends,” but friends. Real people. Because, if total focus on the known important stuff in your life has to battle with a never-ending doorbell attached to your brain, it’s hard for me to imagine how your work, or your family, or your sense of who you are, alone in a room without the ringing, can possibly thrive. But, again, that’s really up to you to decide.

Balanced Patterns for Recovering Time to Make

If you’re determined to get back to work today — to start making more than SMTP queries — here are a few patterns for helping you find your way. Adapt as needed.

Clarify your needs

Think about what kind of environment you need to do your best work, and consider what you'd want to change today in order to make that environment more accessible to you for uninterrupted blocks of time.

Consider that the busy work, meta work, and stupid or boring monkey work in the life of a creative person should serve one purpose: clear the decks of distraction so you and your brain can work uninterrupted. To me, that is "Step 0."

Define “OFF”

Decide what it means to be “available” versus “not available” at a given time. How long can your world tolerate your absence, and what does it look like when you re-surface? What needs to change in order to minimize stress and drama? Remember, the time you make needs to be all yours to the greatest degree possible. If you can still hear the phone ring or the baby crying, you may not really be "OFF" yet.

Consider the equivalent of a safe word for when the really important stuff needs to punch through your firewall. This is a young field with blunt tools right now, so consider employing wetware; work with a partner, colleague, or friend to be your attention sentry during times when you need to go off the grid for half a day. Reciprocate.

Draw your line

Make it clear how, when, where, and for how long people can expect to interact one-on-one with you. Don’t hesitate to point to community forums and mailing lists to which you contribute, FAQs you’ve answered a million times, or any other resource that liberates the previous use of your attention by exposing the fruit of its labors to the world.

How? Could be lots of ways, but whatever you use, try to find automation and economies of scale. That means:

add info on your Contact page explaining what people can expect from you
use auto-responses and email templates
where necessary send short responses to clarify when you'll be available again

Also? Google. Tell people about this amazing new thing called “Google.” Apparently, it’s a service that helps people find all kinds of information without sending a single email. Handy.

Be honest

In the case of email in particular, you quickly learn the irony that a short response — far from retiring a topic — often is regarded as confirmation that you "want to play," providing unintentional encouragement to send you lots more email. And, then come the growing expectations, now that you've unconsciously shown yourself to be an email punk.

Listen: if someone starts demanding a level of engagement with you that you can’t meet, just say so. And consider telling them why. You'd never hesitate to say "I have a doctor's appointment," so don't be embarassed to say, "I can't talk to you now, I'm in the studio all morning." If you can't work because you're distracted by someone who wants to argue about how you spelled "wookiee" (don't laugh — it's happened to me twice; once when I was wrong and again when I was right), you need to cut the cord.

Also, keep in mind that most time burglars eat excuses for lunch. There's an entire industry around shooting down excuses, and it's called “sales.” Give people the honest attentional equivalent of “I have no money, and I'm not interested.” And, if that doesn't work? Yes, lie. Tell them you're dying, and today you're going to SeaWorld with your church youth group for the last time.

Let bits drop

You'll need to decide for yourself where the floor is in terms of requests for your attention that don't require (or deserve) a response. V14g#RA spam clearly does not need a "No, thank you," but what about the guy with the terrible new book who suddenly wants to be your boon companion and wants to "keep in touch" thrice weekly? For me? Those emails maybe don't get answered so much. (Sorry, I Have a New Book Guy: at least I didn't use your name)

Remember: for a lot of people, your one-time attention and decency will instantly be melted down to base metals for shit like PR blasts, "funny joke lists" (aka 'blogging for old people'), and frequent help desk-style requests. If you've decided that this stuff is out of scope for your time on The Marble, systematically destroy it with brutally efficient filters that are the equivalent of Tachy Goes to Coventry.

To paraphrase the great Lucas Jackson:

Sometimes null can be a pretty cool response.

Be courageous

If someone cannot understand or accept why the judicious use of your attention — and its application in the service of making work for a broader audience than exactly them — takes precedence over their need to repeatedly monopolize your time, dump them. This is not a good person.

But! Also remember to be cool

I’ll never forget the time that Jonathan Richman answered my stupid fan mail. Those 2 sentences on a piece of paper with his return address on it meant the world to me in 1988.

Always remember that some contact is just about a human connection, and that’s such a great thing. Just be realistic about how much of it you can personally manage, and then make the effort to reach back to people who are awesome.

And, NO, the whole point of this is that you can’t ever answer them all (and I’m not saying you should try), but if you can respond to 5, 10, or 20 emails or forum posts per week, without stepping on your “make” time, you’ll also make some really nice new friends.

Hint¹: Given limited time, always favor contact with young people; they need the high-five, and it means an awful lot when you reach back to them. These are good people.
Hint²: PR people who want to “thank you” for your work and then sign you up for a “webinar” do not count. These are not good people.

Noted in passing: Outside of various record sites, I can't immediately find anything like an official anything for Jonathan Richman today. Don't know if this is symptomatic of his long-professed affection for simple, old-timey things, or if he's just decided to no longer field questions about The Velvet Underground from stoney liberal arts students.

Identify and engage your high-value targets

Embrace the disingenuous charge of elitism (or, as I prefer to call it, maturity) by not pretending that everyone is equally “special” to you. Remind the people who matter to you that you’re always available for them, then tell them how to do that, including specific instructions (n.b. this is important for relatives who think the internet is just eBay, urban myths, and Joel Osteen). Get a friends-only email address. Get a friends-only GrandCentral number. Do whatever it takes to provide a backchannel for your super-secret network.

Widen the channels to the people you adore, and never make them suffer by your weird compulsion to wave at strangers. You have plenty of time to make new friends, but for God’s sake, don’t neglect the ones you already have and enjoy. These are good people.

Respect others

In the interest of sharing the aloha with all the makers and consumers in your world, consider making it excruciatingly easy to deal with you. Especially when it comes to email. Everything goes both ways, so remember that anyone you contact today could be having the best or worst week of his life; choose your ultimatums with care and context.

Work. work, work.

The hard work of a creative life is a topic that I’ll be returning to often over the next few weeks, but here’s my one pro tip for you today: once you’ve stolen back your time and wrangled your attention, put it to good use by making awesome stuff that everyone you want to delight can enjoy. Throw a giant tent party for the world and show off what you can do when you stop compulsively typing for an audience of one. Get your awesome out where we can all see it.

Make it, release it, and make more. And never apologize to anyone for demanding the respect for your attention that you, your work, and the people who enjoy it each deserves. Make the time.

”Making Time to Make: One Clear Line” was written by Merlin Mann for 43Folders.com and was originally posted on August 07, 2008. Except as noted, it's ©2010 Merlin Mann and licensed for reuse under CC BY-NC-ND 3.0. "Why a footer?"