43 Folders

Back to Work

Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

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”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

GTD-style email in Thunderbird

entropic principal: Using Thunderbird to Get Things Done

Clever way to use Thunderbird’s excellent (semantic) flags to implement a GTD-inspired email triage system:

So I also have a saved search I call “Next Actions” to keep up with the stuff I need to pay attention to. The criteria for this one is: “Match any of the following: Label is Action Required; Label is None; Label is Wait”. See what that does? Anything I need to do something with, anything I’m waiting for somebody else to do, and anything that I haven’t made the first decision on, all shows up in one place. As soon as I mark something as Archive, Delete, or Defer, it disappears from this view on my next refresh. So my to-do list is always up-to-date, always right there. As soon as a task is complete, I can mark the message as Archive and forget about it.

I’d love for Mail.app to allow multiple semantic flags like this. You can get pretty close with Mail Tags or categories in Entourage, but it would be great to have this kind of functionality native to the app and easily exposable via Spotlight.

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About Merlin

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Merlin Mann is an independent writer, speaker, and broadcaster. He’s best known for being the guy who created the website you’re reading right now. He lives in San Francisco, does lots of public speaking, and helps make cool things like You Look Nice Today, Back to Work, and Kung Fu Grippe. Also? He’s writing this book, he lives with this face, he suffers from this hair, he answers these questions, and he’s had this life. So far.

Merlin’s favorite thing he’s written in the past few years is an essay entitled, “Cranking.”




An Oblique Strategy:
Honor thy error as a hidden intention


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