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DEVONthink: Integrated Information Manager

The latest release of DEVONthink [download] seems to scratch several itches I’ve been having lately. Specifically, I confess that I’ve been dashing (very unproductively) between a mountain of txt files, Mail.app, Entourage, two Moleskines, and an Instiki wiki trying to fashion the best solution for managing an amorphous collection of work, web, writing, and extracurricular projects. No single solution has been just what I needed, and, frankly, it’s been debilitating to try and maintain it all (Danny calls me the “patient zero” of productivity fads). It’s like tending rabbits, I tell you. While I know DEVONthink won’t solve all my problems, it looks very promising at corralling some of my thornier information management issues.

So far, I love the way that DEVONthink imports and manages stuff as well as how it draws informal but often rich semantic connections between documents. It has taken everything I've thrown at it so far (incl. Word files, photos, and Quicktime movies), and it still feels fast and stable (knock wood). I’m still getting my head around all the features and am still trying to find the best way to keep a database maintainable and well-organized, but I’m definitely intrigued.

I might also add—coming as this does on the heels of my reviewing two products that many of you found too costly—that DEVONthink rings up at just US$40 (further discounted for students). Given the power behind this app and the flexibility of things you can build with it, I find that gobsmackingly affordable.

So, DEVONthink nerds: if it suits you, consider sharing your thoughts on how to put the app to best use. I’m looking at you and your buddies here, Mr. Fred Reynolds. I know you guys have some pretty hot-rodded setups, and I’d love to hear how you do it. Ditto for good links to tutorials and tips on other sites. Also you can trackback this entry with posts about personal setups and novel uses you've found.

Jeff's picture

Doug, I'm still confused. MacJournal also...

Doug,

I'm still confused. MacJournal also imports PDF, word, text, RTF, and quicktime formats. It does save them in a proprietary database, though it can also create a backup copy in plain text, just in case. And it searches really fast.

I suppose it might be limiting in that it does not allow you to display in a variety of ways (column, outline, icon), but otherwise, they seem pretty similar. And that's why I'm asking. If I can get a free program to do the same thing as a paid-for one, I'll always opt for the free one. It just seems that people are passionate about Devon, and I don't yet see it.

Wait a second. I just discovered a big difference. MacJournal, as far as I can tell, does do fast searches, but not inside PDFs. Which might be the One Big Thing. Is that right? I, like Merlin, would love to find the One Essential Application which would take care of everything. Is Devon it?

 
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