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Walk me through a day in the life of your gtd system

Most of the posts/sites I read discuss setup and technologies people use for GTD. I feel like I have a handle on the concepts and getting set up. WHere it falls apart for me is using it in practice. As soon as the flood of daily email enters my inbox, I can't maintain all my lists.

I'd like to see some "day in the life" walk throughs of how people use GTD throughout the day. As the emails, requests from co-workers etc come in, how are they tracking them and keeping them in the system.

I hope my question makes sense LOL.

DStaub11's picture

Beginning of day: --Arrive at...

Beginning of day:
--Arrive at desk (I'm a freelancer with a home office).
--Open Word files: Planning, Next Actions, Projects
--Check Planning file, where I've noted tasks that have to be done today, appointments, and my plans for which work projects to work on. This gives me the layout of the day
--Check email. 2-minute rule--respond to anything that's fast; label and archive when done (I'm in gmail and love the labels!). If an email needs a longer response or flags a longer task, add it to the appropriate Next Action section. If it's an appointment, add it to the appropriate future date in the Planning file.

During the day:

--Try to stay on the major task I've chosen for the day (this is always hard!)
--When a phone call or email arrives that needs an action, same routine as above.
--When I've finished a next action on a project, or receive information that needs to be added to a project, add it either in the Projects file (for smaller projects--they're sorted by my life roles) or go to the Word document or file drawer section dedicated to that project.
--I don't find that I need to formally connect next actions and projects. I know which NA goes with which project.
--The key to all this is the Weekly Review! Once I got that going (every Sunday for several months now) trust arrived. It really does work.
--When I've accomplished something in any of my many areas of interest, add it to the Accomplishments list in the Planning file.

Hope that's helpful!

Do Mi




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