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Walk me through a day in the life of your gtd system

Most of the posts/sites I read discuss setup and technologies people use for GTD. I feel like I have a handle on the concepts and getting set up. WHere it falls apart for me is using it in practice. As soon as the flood of daily email enters my inbox, I can't maintain all my lists.

I'd like to see some "day in the life" walk throughs of how people use GTD throughout the day. As the emails, requests from co-workers etc come in, how are they tracking them and keeping them in the system.

I hope my question makes sense LOL.

Berko's picture

I begin the morning walking...

Todd V;7165 wrote:
I begin the morning walking the dogs with my iPod and listening to the first item on a smart playlist I've created called "_Read <30min" that has all reading I can complete within 30 minutes since it takes me about that amount of time to walk the dogs. I wrote a Speak It On My iPod applescript (http://homepage.mac.com/toddvasquez/apps) that converts over multiple documents overnight for me into audio files I can then listen to on my iPod using the speech features of OS X on the mac. Since smart playlists can be made in iTunes to say exactly how long an audio file is, I have smart playlists for each time (_Read <15min, _Read <30min, _Read <60min, _Read <120min, _Read >120min), and I can just choose something I need to get read whenever I have that amount of time. So while other people are jamming to tunes, I'm getting my reading done.

Get back from walking the dogs and sit down at my computer to check email using Apple's Mail program on the Mac. I ensure I have lots of filters for my email so that people who don't know me, are spamming me, or sending me the same funny thing I've received from about a hundred other people, get sent to the trash or deleted. I set the Mail viewer so I can only see the first three email lines and the full email of which ever one is selected in the giant bottom window. This keeps me focused on processing my email one email at a time. I ask "Is this email actionable? non-actionable? etc." If important I save it to a folder on my desktop called "Inbox" so I can deal with it in more detail later. If actionable and there is more than one action in the email, I select the actionable content and option-drag it to my desktop Inbox for processing later. And I get my email to 0 every day. I only keep one "Pending" folder in Mail that I drop anything I'm waiting to hear back about.

Run the 'Do DAILY REVIEW' script I designed that processes all of those items in my Inbox, opens iCal so I can review my agenda for the day, and processes all of the Actionables in my Actionables desktop folder one at a time so I can get them done. And I finish by going through all of the paper-based actionables in my physical Actionable folder to see what I can get done. If I need to leave my computer, run errands, etc. I choose the "Make Action Lists" from the Ready-Set-Do! folder in my dock, and it then makes a list of my entire inventory of projects and actionables on my computer which I then print out and take with me.

Holy crap! That sounds like the best baked DiGiTD system I have ever heard! It would be awesome if you would share some more of your Applescript-fu with us. The "Do DAILY REVIEW" script sounds really cool.




An Oblique Strategy:
Honor thy error as a hidden intention


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