43 Folders

Back to Work

Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

Join us via RSS, iTunes, or at 5by5.tv.

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Tag and Dump styles of File Management

In kind with Todd V's question about file management, I seek the experience of those who have come before.

I'm a graduate student and have found that the sudden increase in the amount and diversity of data that is coming into my computer completely broke (my trust in) my old filing system.

I find myself wishing there were an iTunes-like app for file management, no more spacial metaphors, just all my files with meta-data to group them and arrange them on the fly.

I am a Mac user, a Quicksilver cultist, and an (albeit confused) user of DevonThink Pro. I am considering abandoning the folder structure, and having a dread heap /Documents folder that I access entirely through desktop search technology like QS and Spotlight and organize ad hoc with DT and Smart Folders when I need.

My question is: have any of you implemented a system like this? Will it violently explode in my face? Do you tag? What sorts of tags do you use? Any advice on this sort of system would be greatly appreciated.

Anthony's picture

One of the things I...

One of the things I find most important about tagging via Spotlight comments in OS X is being able to have some kind of index of the tags you use. I'm a huge tagger of stuff on del.icio.us, but they've kind of gotten out of control, with a massive tag cloud (*choke*). I recommend setting up some kind of system, be it a text file as an index, of the tags you use that you can at least somehow reference.

I also use Devon Think and use directories. Haven't gone to a non-directory format, but there is an "unfiled" directory I use with a ton of crap in it that I may never just use.

Am personally on the fence with DevonThink Pro and Yojimbo. I love that Yojimbo has Spotlight integration -- the idea of it, anyhow -- though I've never had to use it. However, I enjoy aspects of DP over Yojimbo -- particularly how customized I can make the UI, how pop-up windows remember their sizes from one to the next, etc.

One thing that I've also done with system tagging in OS X is to add tags to calendar events and my address book. To do so, I make sure my tags all have some kind of unique prefix, like @clients or something. Doing a query in Spotlight then brings up not only files, but contacts, events, etc. Great way to relate items together across multiple applications.

Haven't tried the folders solution that akr95 mentions -- frankly, I think one thing DP and Yojimbo are good for over this menthod is creating web archives. There's no tool I know of in OS X (and I'll now look) that allows you to create web archives of this sort as "files" you can drop in a standard Finder directory.

 
EXPLORE 43Folders THE GOOD STUFF

Popular
Today

Popular
Classics

An Oblique Strategy:
Honor thy error as a hidden intention


STAY IN THE LOOP:

Subscribe with Google Reader

Subscribe on Netvibes

Add to Technorati Favorites

Subscribe on Pageflakes

Add RSS feed

The Podcast Feed

Cranking

Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »