43 Folders

43 Folders feed subscription icon - Shiny!Time, Attention, and Creative Work. After 4 years and a lot of productivity pr0n, we’re shifting gears. Re-learn how to use 43 Folders. Then back to work. [»]

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

List Panic

I have been using GTD for 6-9 months now. And to be honest it has been an off and on relationship. I finally realized that I do get great satisfaction and relief from getting everything out of my head - however...

Once I have my lists in place - I look at them and panic. I become overwhelmed by what I have to get done and start avoiding them. I usually push though for a few days to a few weeks but in the end I stop using them.

So what is you advice for not panicking - or how do you suggest getting out of panic mode and just start doing next actions.


Comment viewing options

Select your preferred way to display the comments and click "Save settings" to activate your changes.
jason.mcbrayer's picture

"List panic" is usually a...

"List panic" is usually a symptom of one of two things. One, not doing your weekly review, or two, having things on your next action list that should be in your someday or maybe lists. If you have active projects that aren't really very important to you, try dropping them into someday-maybe. You can choose to bump them back up on your next weekly review, and you weren't going to get to them before then anyway.

Stew's picture

I agree with you that...

I agree with you that long lists, even when broken down into contexts, can be intimidating. I think the best way to get out of panic mode is to 1) not focus on what you have to do, and 2) just get something done.

This might seem like a bit of a paradox, but let me explain.

There are a lot of items on your list, but how many of these are actually projects? I find if there is any hesitation not to do something, it's because I haven't properly defined the next action. I forget where David Allen said it, but you can't do projects. Projects are merely desired outcomes. Instead, we do actions leading up to those outcomes. If I had an action like "wash the salt off my car", it likely wouldn't ever get done. I'd hesitate because every time I'd glance at my list, I'd ask myself "How?" If there is any doubt as to how an action should be completed, it hasn't been properly defined as a very next physical action. Don't focus on the outcomes - focus instead on the next little step to get there. Placing a bucket next to the spigot and waiting for the garden hose to unfreeze might be the next action to washing the car.

Sometimes the best way for me to not worry about my lists is to just dive in. If your anxiety is coming from deciding what to do first, don't. Just start at the top of the list and work your way down. You'll feel better once you get into a working flow.

Also, if the list is really too much, you might want to do some triage and pick urgent items to do for this week. Look at your calendar and decide how much free time you'll have and what you think you can reasonably do. Don't worry about getting it all done. Push everything else that your not doing this week into your someday/maybe list or tickler file. You'll catch those actions next time you do your weekly review.

Hope this helps. I'll step down from the soapbox now. ;)

Stew's picture

"List panic" is usually a...

jason.mcbrayer;8042 wrote:
"List panic" is usually a symptom of one of two things. One, not doing your weekly review, or two, having things on your next action list that should be in your someday or maybe lists. If you have active projects that aren't really very important to you, try dropping them into someday-maybe. You can choose to bump them back up on your next weekly review, and you weren't going to get to them before then anyway.

Looks like you beat me to these points, Jason. As you know, I agree 100%.

About sergray

 
EXPLORE 43Folders THE GOOD STUFF

An Oblique Strategy:
Discover the recipes you are using and abandon them


STAY IN THE LOOP:

Subscribe with Google Reader

Subscribe on Netvibes

Add to Technorati Favorites

Subscribe on Pageflakes

Add RSS feed

The Podcast Feed

Inbox Zero

The original 43 Folders series looking at the skills, tools, and attitude needed to empty your email inbox — and then keep it that way. Don’t miss the free video of Merlin’s Inbox Zero presentation.

Making Time

3-part series on attention management for artists and makers. Read Bad Correspondence, The Job You Think You Have, and One Clear Line.