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How to keep e-mail and enclosed files together when saving to hard disk?
JMTee | Oct 25 2007
My GTD system has a weak point when it comes to digital project support material. I receive lots of files (.xls, .doc, .ppt, .pdf etc. etc.) through e-mail. I need these files to be searchable via Spotlight, so I have to save them on the hard disk. The problem arises when - and this is often - I need to keep the enclosing e-mail together with the enclosed file(s). How should I ‘tie’ the e-mail to the files on the hard disk? The only fool-proof solution that I’ve found is to create a dedicated folder for the e-mail and all its contents, but as you can imagine, that is not at all practical when receiving lots of mail. Any ideas/suggestions? 7 Comments
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RTFDSubmitted by Robert Daeley on October 25, 2007 - 3:37pm.
You can save individual, multiple, or even entire folders of emails from Mail.app as an RTFD document, along with attachments.
If the email you selected had attachments, the resulting document will be an RTFD. You can either open it in Preview, or right-click on the RTFD and choose “Show Package Contents” — you’ll find it’s a folder with all the attachments and a TXT.rtf. »
Ready-Set-Do!s Mail RuleSubmitted by Todd V on October 25, 2007 - 9:07pm.
You might try using Ready-Set-Do!’s Mail Rule. You can set this up so that emails go directly into your file system. A new folder is created with the subject line of your email and the text of the email — along with any attachments — get saved in that folder. And thus it is easily searchable by Spotlight. It works very well. A new one that works with selected mail messages will debut sometime next week. »
Keeping files togetherSubmitted by JMTee on October 26, 2007 - 2:58am.
Hey, RTFD could be the answer. Thanks, Robert! One question: When I save to RTFD document, I only get the enclosed documents to show as icons; i.e. no file names. Is this how it’s supposed to work? I can see the enclosed file names when looking the package contents, though. And of course they are searchable via Spotlight, which is crucial. Todd, I’ll take a look at R-S-D also… if it’s supporting Leopard, which I’m planning to install during the weekend ;-) »
Yeah, that’s the expectedSubmitted by Robert Daeley on October 26, 2007 - 8:15am.
Yeah, that’s the expected behavior. It’ll also show certain files inline — images, PDFs, etc. »
RTFD not working in Leopard?Submitted by JMTee on November 28, 2007 - 7:15am.
For some reason I can’t save attachments anymore with the RTFD document in Leopard Mail. It worked fine in 10.4. Is it just me or is this a bug in Leopard? »
Can't save attachments - Mail - LeopardSubmitted by ronmarx on January 16, 2008 - 8:17am.
I am having the same problem since converting to Leopard. Anyone know if its on Apple’s “bug list”? »
Short term fix foundSubmitted by ronmarx on January 16, 2008 - 8:42am.
If you drag an email from Mail to a location on your Mac (Desktop, Documents folder etc) it creates a .EML file, which includes the attachments. »
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