Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.
Handling Non-Dated, but Important Next Actions (OmniFocus, GTD method)
Scottw | Jan 24 2008
I currently use OmniFocus to implement my GTD method. I find it to be about the best organization app and I live and breath by it and iCal. I try to keep my inbox at zero, and I feel as though I am running with all four on the floor and while that might look funny, my system seems to work for me.
In OmniFocus, I typically tag things with a start day of TODAY (to track when it was entered) unless it has a specific start date that happens in the future. For example, if I need to change the oil in the car, I might put the start date for Saturday with an expiration of Sunday so that it will be "front center" when I reference OmniFocus on what I need to get done come Saturday/Sunday.
Let's say that the kids get sick, unannounced visitors show up at your front door to stay and a last minute project from a client all combined means, getting the oil changed is last on your list.
Come Monday... WHAT DO I DO WITH THAT ACTION?
If the car is not in danger of being damaged and I don't have time to deal with getting the oil changed during the week, do I go in and set a new start/stop date for the following weekend? What if I have a repeat weekend? My due dates become FLUFF.
I have this issue with MOST of my tasks and hence my post here. The oil change is just an example, but it might be a something like fixing a bug on my site. It is not a show stopper, paid clients come before it, but I really need to address it.
So, what happens is my "DUE in the last week/month" starts to grow and expand and this is not good for motivation with a big backlog. The GTD method says that we should not assign a DUE DATE to a specific next action UNLESS it truly is due that day. Fair enough. BUT, I have a TON of next actions and single actions that just keep growing that unless I put an expiration date on them, they lose place with things I have given an expiration, whether or not they truly have one.
Perhaps it's how I am organizing my information in OmniFocus, being more date centric. Perhaps there is a better way to manage next actions that may not be date centric for prioritization.
|EXPLORE 43Folders||THE GOOD STUFF|