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(tip) saving receipts as pdfs

Maybe this is "old news" but I realized only a couple days ago that since the mac can save to pdf, and windows can save to pdf using PDFCreator (an excellent open source pdf creation program), why not just created pdf's of receipts instead of printing them out when 99% of the time you don't need to? So I've started to get in the habit of doing just that.

As far as a file naming convention, I'm using (date)_(website or store name)_(order number)_(brief description).pdf. Some examples:

2006-09-25_buy.com_2231_10ghz laptop.pdf
2004-03-16_ebay_2154939820_haunted mason jar.pdf

I know most of that information can be obtained just by using a search program that can search inside pdfs, but this includes all the information I would probably need if I had to find a receipt quickly. The only downside to this, in order to have one place for everything, that means you need to scan any receipts you get from stores and restaurants as well, which could get tedious if you buy a lot of stuff in person.

TOPICS: Life Hacks
vrillusions's picture

I've thought about the email...

I've thought about the email archiving, which I've been doing for a while as it is, problem with that is I'll get emails from some sites that only really say "we have received your order and in the process of shipping it now, thanks" and that's it. Which was why I printed out the receipts

When/if I scan other receipts, it will be in tif format. pdf's are easier to create (select special printer or hit "save as pdf") than a tif file (take screen shot, go to image program, crop out the extra stuff, save as tif). Plus a pdf is going to be smaller. Although I guess with mac's you can do cmnd-shift-4 and just select the area you want to capture and it will save to png (i think there are some hacks to change what screen captures save to, not sure if there's a tif option). I also purposely don't use the meta data because I didn't want to rely on that so I could look at the directory in any OS and see all the information I'd need to know to search for it. Good idea on just moving the receipts to whatever project it's for. I kinda do that already without thinking about it by keep all my work receipts separate from personal ones.




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