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Document Managment on a Mac
Simon | Mar 3 2008
Hey guys What’s your weapon of choice against a messy “Documents” Folder? How do you manage to find the right File in the shortest amount of time possible. Do you use Apps like yojimbo, journaler, eagle filer, devonthink, doc haven (you name it…)? Just post a short description of what you do with your important files. Of course Tips, Tricks and any sort of recommendations are welcome. I thought about an applescript, which creats a folder in “Documents” with the same name as the selected project in omnifocus, and link the folder to the project. So I can store all Files connected to a project in the newly created “Projectfolder”. I normally do not just store files, of course I have files like Videos, Music, Pictures, Backups to “just store”, but they aren’t that hard to haldle (thanks to iLife). Files normally have a relation to a project or action I have to do. And if I work on a project (stored in omnifocus), I want fast access to the files I need for this project. so thanks for your ideas! simon 4 Comments
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 Roughly 5 top-level folders, and subfolders named for customersSubmitted by mwr on March 3, 2008 - 4:36pm.
I wrote up my setup at this blog post, but most/all of it came from enine, another 43f user. But since enine’s setup was posted back in the vBulletin days, its formatting got screwed up when the site moved to Drupal. Mind you, there’s no Yojimbo or any desktop search things involved. It’s not just low-tech, it’s no-tech. This setup is platform-neutral, and will accept whatever search/database program you want to use. But the setup is designed to make it easy to find things with no extra software at all. »
 Re: Document Managment on a MacSubmitted by Craig on March 3, 2008 - 7:09pm.
Some discussion ensued from Merlin’s post about file naming a while back - see here. »
Don't use documents folder anymore...Submitted by Zettt on March 3, 2008 - 11:59pm.
I don’t use the documents folder anymore since so many applications have started to mess up this folder with folders of their own. By then i decided to follow Schoonover’s suggestions and create an archive folder. This works pretty well. In the archive folder there are many folders like “clients”, “lectures”, “music” (i’m a musician so here lies my own music), “portfolio”, “scripts & snippets” and so on… You can have a look at Schoonover’s videos for cleaning up a desktop in his blog http://kinkless.com/article/kinkless_desktop »
 Re: Document Managment on a MacSubmitted by Grey1618 on May 20, 2008 - 8:19am.
I second ignoring the documents folder — too many applications screw that place up. I roughly divide all of my files into two mega folders: ‘projects’ for all the stuff I’m currently working on and ‘file cabinet’ for everything that’s finished or is reference material. -Grey »
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Inbox ZeroThe original 43 Folders series looking at the skills, tools, and attitude needed to empty your email inbox — and then keep it that way. Don’t miss the free video of Merlin’s Inbox Zero presentation. Making Time3-part series on attention management for artists and makers. Read Bad Correspondence, The Job You Think You Have, and One Clear Line. |
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