43 Folders

Back to Work

Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

Join us via RSS, iTunes, or at 5by5.tv.

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

IM best-practices in the workplace

What is IM used for in the workplace?

My office mates and I figured out this week that we have an IM client on our corporate workstations. Novices to the world of corporate IM, we don't really know what it's used for. I've used IM clients at home, of course, but never at work and we're all at a bit of a loss on how this would be useful, if at all.

A quick session of searching 43f reveals that most of the discussion up until this point has been about managing the distractions of IM and managing your coworkers' expectations of your responses. But I'm wondering, what's IM used for in business? So far in my office, people have started chat sessions with entire work teams present online and left the session open all day. Team members will post questions or comments or requests to review edits on shared documents. In one of our groups, the director has moved some of his communication to the chat room, with the expectation that his team members will read this message during the next hour or two. Is this a typical use? How about one-on-one chats with colleagues?

Tell me what IM looks like at your workplace.

andrewdied's picture

IM in an IM company

I used to work in tech support in an IM company, and IM (unsurprisingly) was huge there. Each of the departments had a chat room, largely used for in-team communicaitons. The developers also had rooms per product, so there was a server room and a client room.

The chat rooms were used to throw in questions, but there wasn't an expectation of an immediate answer. The idea is the person who could best answer it would, when they had time. Unlike a forum thread, though, you didn't have to keep hitting refresh to see if there was more in there.

There were two things that really helped in that environment. 1) Everyone used full sentences, capitalization, and punctuation. No l33t speak or txt garbage. 2) People were vicious about setting their presence (away, do not disturb, etc). It was understood that your emergency was not their emergency.

Since support is interrupt driven by its nature, I didn't find it intrusive. It was handy to be able to ask people things while you were on the phone with a customer, too.

Something I rarely used it for was supporting directly with the customer. We only had two support engineers to support 80+ customers, and with the volume of even email traffic we had, it would have been too easy to swamp the tech support engineers into one-to-one IM conversations with customers that wouldn't read the manual.

I did use temporary chat rooms for big customer emergencies. Jabber has federation built in, so I'd set up a temporary chat room on our server, and invite in the customer, developers, maybe a sales guy or QA. We could then all discuss the issues, paste in logs, etc. all together. I'd normally have an internal chat room then, too, so we could discuss problems away from the customer.

A side benefit of jabber is that there are a lot of clients out there for it, and everyone was allowed to use the one they liked best. Or, heck, write their own client (which they did).

 
EXPLORE 43Folders THE GOOD STUFF

Popular
Today

Popular
Classics

An Oblique Strategy:
Honor thy error as a hidden intention


STAY IN THE LOOP:

Subscribe with Google Reader

Subscribe on Netvibes

Add to Technorati Favorites

Subscribe on Pageflakes

Add RSS feed

The Podcast Feed

Cranking

Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »