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Gmail for GTD Implementation

Gmailgtdlabels2_1Google’s Gmail lets you create custom labels for tagging any of your messages. This seems ready-made for a Getting Things Done implementation.

Your “INBOX” holds your unprocessed mail, while your processed messages are manually shuttled into the appropriate buckets. All that processed mail lives in the same archive, but you use your custom Gmail labels as GTD “facets” to quickly pull up just the messages you need for your current context.

Plus, of course, you can “Google” your own mail archive with the program’s excellent, advanced searching options. Believe me, this will soon have you wishing every mail program’s searching was this robust (I’m looking at you, Mail.app).

Anyone out there tried a Gmail implementation of GTD yet?

Patrick Nielsen Hayden's picture

I've been mulling over GMail...

I've been mulling over GMail as a GTD command post also. The fact that one can tag a single email with multiple tags has, in itself, terrific GTD implications.


p> GMail also supports the use of "+", as in, if you're "foo@gmail.com", you can mail something to "foo+barproject@gmail.com" and it'll get to your account. Add a filter to auto-snag email sent to "foo+barproject@gmail.com" and now you're cooking with gas.


p> The large amount of storage means it's trivial to use GMail as a parking place for actual work files, like Word documents, spreadsheets, etc. And it makes an excellent orbital platform for those of us who (for instance) use Macs at home and PCs at work.




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