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43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Favorite Windows email tricks and plugins

I’m working on an article about email tricks for one of your finer magazines, and – as you might imagine – when it comes to the inevitable Windows stuff, I’m a bit light in the useful tips department. So, I turn to you Redmond-using smarties for help.

Do you have a favorite application, plugin, trick, or hack for bending Windows email to your will? Double-credit for Outlook add-ons that garden-variety users can install without fancy root-style access. Whence comes your magic Windows fu?

Colin's picture

I'm a simple soul: for...

I’m a simple soul: for Outlook I use the “categories” feature to label mail (in coming and outgoing). When it’s possible to use a rule to assign the category in predictable circumstances (certain people only ever send me email on one topic), I do that. I use the reminder flag (no chime) for actionable emails, and everything that I don’t need right now or have processed is dropped into an offline mail folder, with associated “smart” folders to pull up relevant categories. The only thing to do is to watch the folder size because Outlook gets squirrely at 2GB/folder.

 
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The Podcast Feed

Inbox Zero

The original 43 Folders series looking at the skills, tools, and attitude needed to empty your email inbox — and then keep it that way. Don’t miss the free video of Merlin’s Inbox Zero presentation.

Making Time

3-part series on attention management for artists and makers. Read Bad Correspondence, The Job You Think You Have, and One Clear Line.