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Filing email for reference?
mcnicks | May 26 2006
Hi, Recently I have found that my email is getting a bit out of control. I am getting quite good at keeping my inbox empty and generating actions. However, my filing for reference is all over the place. I started off creating a 'Reference' folder and then creating a subfolder for every bit of filing that I do, but this has quickly become difficult to manage: there are just too many folders! So, I want to ask you all how you file your emails? I have experimented with dragging them out of Outlook as files but then I lose all of the nice sorting that I could do. Maybe I should just create a gmail account for work and forward all of my email there? Cheers, 6 Comments
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 I don't know how different...Submitted by Chrome47 on May 26, 2006 - 8:51am.
I don't know how different Outlook is from Entourage, but if you can assign (multiple) categories to your emails, you can use that in a similar way to Gmail's tags. "Archive" them (get them out of the Inbox) by putting them in a folder labelled "Reference." Or just put everything in a folder named "Processed" like I do, and add a "Reference" category/tag to those items that you might need to come back to later. It's a great way to cross-reference items. Now I just have a few folders in Entourage in addition to the standard ones: *Processed, Misc./Info, Personal, and one with things specific to our company. I posted a picture here: http://board.43folders.com/showthread.php?p=4332#post4332 I've since gotten rid of the "Projects" folder, since I can track everything in the *Processed folder. » POSTED IN:
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