43 Folders

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How Long Is It a Project?

OK, this might sound stupid, but that's why I'm here, right?

It's probably easiest to explain what I mean with an example.

I redesigned a website for my church. The Project was to finish the redesign. That's done. Now, I am mostly responsible for keeping content updated and such until I can have a training session with the staff for the CMS after a big conference we are hosting the first week of August. So, the question is this: Is "Church Website" still a project? If not, do I just stick my NA's on context cards (hPDA, baby!)?

I am in a similar situation with a site I finished for a client a while back. I still do periodic maintenance, and they just asked me to do some design adjustments as well. Is this still the same project? Is it a new project? Somewhere in between?

I realize I could just keep adding stuff to those project cards, but it seems to defeat the purpose really of having a specific goal in mind. Why bother with a project list at all if it's just going to go on ad nauseum infinitum?


mdl's picture

Areas of responsibility vs. projects

In GTD, David Allen talks about higher levels of planning, using a flight metaphor.

50,000 feet - life purpose
40,000 feet - 3-5 yr goals
30,000 feet - 1-3 yr goals
20,000 feet - current areas of responsibility
10,000 feet - projects
runway - next actions

For me, it would help to think of something like "Church web site" as an area of responsibility (20,000 feet). Then any specific desired outcome that might arise in relation to that responsibility would become a project (10,000 feet). Thus, having "Church web site" written down at 20,000 feet in your master "life plan" document would remind you of the responsibility during weekly review and perhaps prompt you to think of anything specific that needs to be done. But there's no need to keep "Church web site" as a project if there's no immediate next action.

I think a ticker file can also help to remind you of this responsibility.




An Oblique Strategy:
Honor thy error as a hidden intention


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