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(tip) saving receipts as pdfs

Maybe this is "old news" but I realized only a couple days ago that since the mac can save to pdf, and windows can save to pdf using PDFCreator (an excellent open source pdf creation program), why not just created pdf's of receipts instead of printing them out when 99% of the time you don't need to? So I've started to get in the habit of doing just that.

As far as a file naming convention, I'm using (date)_(website or store name)_(order number)_(brief description).pdf. Some examples:

2006-09-25_buy.com_2231_10ghz laptop.pdf
2004-03-16_ebay_2154939820_haunted mason jar.pdf

I know most of that information can be obtained just by using a search program that can search inside pdfs, but this includes all the information I would probably need if I had to find a receipt quickly. The only downside to this, in order to have one place for everything, that means you need to scan any receipts you get from stores and restaurants as well, which could get tedious if you buy a lot of stuff in person.

TOPICS: Life Hacks
enine's picture

I've been saving all my...

I've been saving all my receipts for years, but with one difference though, I leave them in tif format instead of pdf. I've found it much easier to convert something else to pdf than to convert pdf to something else so I stick with a more basic format for storage. Things like resturant receipts I keep the paper until it has cleared the back and no mistakes have been made then discard them but anything else I keep and it gets filed under my inventory folder structure or with the project it was purchased for. I place only the item descritpion in the filename to keep it short and then sometimes when I'm feeling like it I'll embed the date, store, order number, etc in the file metadata. But most of that information is in the inventory spreadsheet linking to the reciept so it isn't needed on the reciept. one of these days I plan to make a simple script that will prompt me for the info and then embed it and I'll pull it into the spreadsheets from the metadata.




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