43 Folders

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Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

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”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

eMail: lots of accounts, no organisation

My name is Andrew, i'm 24, and i'm a email-account-oholic

My Thunderbird is jammed packed with email accounts, from general day-to-day usage ones, to one shot "i need a email account for this mailing list" accounts, and thats not even counting the 20ish forwarders i have on the server-side, Add to that two gmail accounts and i've got a right royal mess.

Within the next week or so my old server is finally going to be decomissioned and i'm moving my hosting solution to a new provider so this presents a oppertunity to give my email accounts a spring clean.

My question is: how do the people of 43F handle their email accounts, do you have seperate accounts for types of mail (such as personal mail, public email address, mailing lists) or a catch-all solution? Any hints or recomendations would be much appreciated.

TOPICS: Life Hacks
Adnis's picture

I, like Flexiblefine, use Gmail...

I, like Flexiblefine, use Gmail as a catch-all. I have arond 8-10 email addresses that include ISP email, school email, and a few random Gmail accounts. Each account is then forwarded to what I refer to as my main Gmail account. If anyone ever asks for my email address, I give them my Gmail address, unless it's school related and serious, in which case they get my school address. Any old/rarely used accounts I never share so that I can eventually forget about them since all my important mail will go to the main Gmail account.

Once email arrives I have Gmail automatically apply labels to the message via the filters I set up. Some messages I never read, such as receipts from the iTunes music store, so I auto-archive those and mark them as read at the end of every month. I also filter mail that has any kind of attachment, and a whole bunch of other filtering junk. If I need to follow-up on a message, I star it in Gmail and keep it marked as unread so that I know exactly how much work I need to do. I also delete most of my email as it comes in. I rarely feel that a message is so important I will need to go back to it in the future.




An Oblique Strategy:
Honor thy error as a hidden intention


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