43 Folders

43 Folders feed subscription icon - Shiny!Time, Attention, and Creative Work. After 4 years and a lot of productivity pr0n, we’re shifting gears. Re-learn how to use 43 Folders. Then back to work. [»]

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

gDocs and Apple would taste great together

I’ve become an ardent Google Documents fan over the past few months — especially as its support for Safari has improved (didn’t say perfect; just improved). I use it for collaborating with clients and 43f guest authors, as well as for managing small projects and keeping various small teams organized. Personally, I find it simpler than a wiki and a lot more powerful than using a static .doc.

My favorite use right now is to use a single shared document as a common space that 4 or 5 people have access to and that they can use to give each other to-dos, ask questions, etc. I know stuff like Basecamp does this better and certainly with more sophisticated features, but I’m really attracted to the simplicity of the one-document approach — especially for informal, remote teams.

I think my gDocs cincher was the first time that it occurred to me to see if I could even look at my documents on my iPhone; I was gob-smacked to see that it actually worked. Obviously it’s not optimal for doing lots of editing, but you can see and perfunctorily edit your documents without a laptop, and that’s just pretty mind-blowing to me.

As I’m wont to blather on about on MacBreak Weekly, I just can’t rid myself of the suspicion that Apple and Google will eventually formalize a relationship around the suite of Google tools and the iPhone. It just seems like such a great fit — especially if they can work up some kind of conduit for .Mac syncing that lets you keep everything humming along without manual updating. The idea of combining iPhone portability and style with Google ubiquity and power could pose a small but fascinating challenge to conventional big business apps.


Finally, the thing that got me thinking about all this in the first place this morning is this adorable video explaining how gDocs works (thanks, Mike). As far as I’m concerned, there’s just not enough use of string in modern demonstration videos.


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dansays's picture

gDocs:Documents::iTunes:MP3s

Google has done for word processing and spreadsheets what Apple has done for music and photos: they’ve abstracted away the file system. I want to see this sort of functionality integrated into Pages and Numbers: pull down the File menu and save to, or open from, Google.

IMAP lets me check my email from my phone, my desktop, or the web… why can’t I do this for my spreadsheets?

lonelysandwich's picture

.mac to gDocs

i just re-upped the 108.20 USD for the 5th time for my yet-to-appreciate .mac account. at this point, i consider it an investment in what will eventually turn into something. and it becomes clearer that the something it’ll eventually turn into will feel a lot like gDocs. here’s to a happy marriage of Google’s subsidized and Apple’s subscription-based central storage. long may they live in ubiquitous connectivity! may all my 108.20s build a vast and unfailing hard drive, where the world can come together as one and peek at my crap!

Erin Wade's picture

I Dunno...

I use collaborative documents in my (very small) company. I can see the value of having a central doc rather than the multiple copies - I’ve certainly had occasion where I’m having to double and triple check that the copy I think is final is the “real” final copy.

However, we use a pre-formatted report, and the initial work-up gets done on that. The google docs don’t seem to support that option - or at least not very easily. I suppose that I could do the text first, and then plug it into the template, but that seems more like different work rather than less work.

Am I missing something on this that would make it more wonderful for me? Also - how secure are these docs? I work with confidential materials…

dedalusjmmr's picture

Dunno?

For confidential materials, maybe it’s more advisable to use less-known applications (and less criticized for privacy leakings) such as Versionate or Zoho, or 37 Signals’ Writeboard. But for my personal and collective needs (even in «confidential mode»), GoogleDocs has proved more than enough. One example: as teachers, me and 3 colleagues had to grade an admission exam where candidates could chose 2 out of 4 questions. Each of us was assigned a question and each had only his part of the response. I simply set up a private G. Spreadsheet (formulas included), invited them, and bang! — no hassle having all the grades.

PS: Great revamping of 43F!

Exposay's picture

Google Docs Saves My Life

When I work on group projects in my school, I just dish out Google Docs invites. It’s really handy to have everyone work on stuff at the same time. They add content, and I corrected their awful grammar.

When we’re done adding content together, I save out as a .doc and fix up the formatting and margins in MS Word or Pages, depending on the environment I’m in. I can’t wait to see where Google takes this project.

dawsy's picture

why not IWork?

Why not have IWork compatibility? One of the biggest reasons (imho) the IPhone can’t be called a pda is the inability to manipulate spreadsheets and documents. Given Apple’s huge upgrade to the IWork suite and the fact that the IPhone runs the Mac OS, wouldn’t it make sense to port IWork to the IPhone and have compatibility with Google docs? This would create a “Docs to Go” type of app with an added bang.

jrk's picture

Safari support?

especially as its support for Safari has improved

Um, what Safari support? Even forcing it to load in Safari 2.x, I still can’t so much as see a document list.

maccnl's picture

Safari 3

I think you should use Safari 3. Haven't tried it, but read some stuff about it.

dieter's picture

nice, but what about the other Google white meat?

So how does your iPhone mojinate with GrandCentral? Inquiring minds want to know…

ae77's picture

Zoho

May I recommend Zoho. Larger file size limits and plays nicer with Safari.

About Merlin Mann

Merlin Mann's picture

Bio

Merlin Mann is an independent writer, speaker, and broadcaster. He’s best known for being the guy who started the website you’re reading right now. He lives in San Francisco, does lots of public speaking, and helps make cool things like You Look Nice Today. Also? He looks like this, answers questions, and has something like a life.

Merlin’s favorite thing he’s written recently is a short essay called, “Better.”

 
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The Podcast Feed

Inbox Zero

The original 43 Folders series looking at the skills, tools, and attitude needed to empty your email inbox — and then keep it that way. Don’t miss the free video of Merlin’s Inbox Zero presentation.

Making Time

3-part series on attention management for artists and makers. Read Bad Correspondence, The Job You Think You Have, and One Clear Line.