activeCollab is what I’ve been using for some of this — I’ve got the free version 0.7.1, but the 1.0 version is pretty reasonably-priced. It definitely handles multiple people, projects, tasks, milestones, documents, tagging, etc.

Thanks — have you found anything that you wished it could do, that it doesn’t (perhaps yet)?

(Happy Halloween! I’m trying to avoid the giant bowl of leftover candy.)

I just now signed up for the hosted 1.0 trial, and it’s got several features beyond what 0.7 did (tickets, more polish, quicker adding of new items in some situations, etc.). The one thing that was most irritating about 0.7.1 was the inability for a regular user to delete a file they uploaded. It was good about letting them upload newer revisions, but outright deletion took administrator action.

I’d say sign up several of your team members to the hosted trial and see if you can mock up a project to your satisfaction.

Not sure what your budget is, but Basecamp sounds like just the thing for you. I’m quite shocked no one has mentioned it for you yet.

Not to disappear down the rabbit hole, but your suggestions also helped turn up a few others: Goplan, CentralDesktop, TeamWorkLive, and CopperProject.

These seem “heavier” than what I think we need and would want to use however — I like your suggestions because they actually look more pleasant to use, which is a big deal when you’re trying to get people to start track/share info they’ve never had to document before. Even though it’ll reduce rework, confusion, mistakes, agita, folks will see it as an added task, so it may as well be an appealing one.

Another vote for Basecamp.

This seems to be an older thread, but I’m updating my dbase of collab apps as well. If you haven’t already, after finalizing your functional requirements, consider looing at OpenAir (www.openair.com) and QuickBase (www.quickbase.com). These are more akin to PSA (professional service automation) tools that link into accounting systems, etc. But if you have to manage freelancers and billable hours against projects, etc. PSA tools have more legs and will take you farther. There are also good old standbys like eRoom (now Documentum eRoom). At the end of the day, it’s your functional & business requirements that will rule your decision.

My personal favorite at the time of this writing is Copper Project. I’m finding more and more that the Basecamp metaphor is too soft and too quasi-agile. I am hearing complaints from team members at various levels about its inability to provide enough command and control over the visualization of tasks and milestones. And despite the benefits of true Agile (which is practiced less often than claimed) team members/management/key actors often crave dashboard Gantt or Gantt-type views of project status, cascading dependencies, etc. So, think about your needs beyond simple task list management before you make your decision.

And good luck!

Have you looked at www.RedMine.org ?