43 Folders

Back to Work

Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

Join us via RSS, iTunes, or at 5by5.tv.

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

What Gtd Apps do you use


I just ordered a new imac 24" souped up box , as some who may know me I have used linux for the past 10 years .I have never used an apple computer. Can you guy's give me some ideas as to what GTD apps you favor and why The reason I post here is because Merlin uses mac [ he should get commission on my sale] and many of you use it , so where better to learn.

jonr's picture

Apple Mail

I too was using OmniFocus. But after seeing a posting from CSGiles in the Getting Things Done Public Forum, I switched to using Notes and To Do capability in Apple Mail (OS 10.5).

I have a note for each project, each w/ a brainstormed list of NAs. I activate NAs one at a time, i.e. turn the project's next NA into a To Do item. As the NA is activated, I assign it to the appropriate context calendar. When the to do is completed, I check it off. I've also got a note for Singletons.

To keep my list from having too many completed items, I deactivate NAs during clean-up. To do this, I open the project note, highlight the completed NA, and click To Do again. It's no longer a To Do. Then I highlight the next NA, click To Do, and assign it to a context calendar. Downside is that you have to manually activate NAs whereas OmniFocus automates the process. I don't mind it though.

I've got two folders, Personal and Professional, into which I file my Project notes. I also have folders: Completed and Someday/Maybe. When I complete a project, I move its note to the Completed folder. I have a note in the Someday/Maybe folder for ideas that may be singletons or projects for which I don't feel like outlining NAs yet. I also have a note in the Completed folder for completed Singletons.

Having used it now for a month, I prefer the simplicity of this system.




An Oblique Strategy:
Honor thy error as a hidden intention


Subscribe with Google Reader

Subscribe on Netvibes

Add to Technorati Favorites

Subscribe on Pageflakes

Add RSS feed

The Podcast Feed


Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »