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Naming project support files

Quick GTD bagatelle. I’ve started keeping all my one-page, per-project support files in the same folder as my GTD lists. I still use “@” as prefix for contextual lists, but now I use “&” to indicate a support file. E.g.

  • @nextActions
  • @waiting
  • @someday
  • @agendaRoderick
  • &43F_Ideas
  • &5ives_Ideas
  • &Foo_Client_Project

Makes for easier sorting, nice visual scanning, and the ability to quickly pluck out hot topics on either your horizontal or vertical radar screen. (Although I’m open to a nominee for a better symbol.)

Donald's picture

I use Mail.app for email. I...

I use Mail.app for email.

I use the @ mark for actions and the + mark for reference. I only have the below listed top level folders, every email goes into a project folder or complete. 'In' stays clean. I add three non standard @ folders because it adds to the system. Clients are first priority for me and I want them to be at the top level.

In Mail I use the following:

@inquiry: waiting for @inquiry: response needed @projects Folder name: next action JAS livestock standards: write comments @waiting for Folder name: next action @read & review Folder name: next action @someday, maybe @bulk (all newsletters, and would be spam) +Complete +Faxes (pdfs of all faxes received on an orange imac and automatically emailed to me) +General Reference (completed projects filed alphabetically) +Personal +Registrations (software etc. registration emails) +Scans (scans of files I have emailed to myself) +Tel Records (my secretary emails me a record of all incoming calls daily)

I would love to be able to have a script that would export the folder names and the from, subject, date of the messages in the folders. I can get a list of the folder names by using foldertolist http://www.torellasoft.com and exporting them to excel. But it is only the mbox names in the mail folder. I would like to have the folder name, and the emails in each one because I would like to review it outside of mail.app




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