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My email diet

Submitted by Merlin on September 9, 2004 - 7:47pm.

GmaillikeI love using Gmail, but until it works with my über IMAP acount, I wouldn’t seriously consider switching over.

Still, Gmail’s made me see the value of having very few actual folders for storing new and archived mail. It makes it much easier to track and organize your mail on the fly, plus Google’s search and labeling tools let you confidently shunt items out of your inbox constantly without fear of having stuff disappear. So I decided to try a little experiment.

I took all the messages I had in almost 50 nested IMAP directories (what can I say: I grew up on Eudora) and threw them into a single new “archive”? folder. So far, it’s working great. Here’s my flow:

  1. Mail arrives in the “Inbox”?
    • I read each message
    • If it needs only a fast response, I bang it out
    • If it doesn’t need a response, I just keep on moving
    • If it needs a more detailed response or a followup, I flag it (like a star in Gmail), and capture any associated TODOs in my big txt list
  2. I process the inbox
    • flagged messages go into “@flag”? to be monitored for followup
    • read but unflagged messages get dragged into “archive”?
  3. I then return to the “@flag”? box throughout the day to complete hot items or unflag and move expired ones to “archive.”?

It’s simple, super-fast, and keeps my inbox what it should be—a bare receptacle for holding unprocessed stuff.

It also really simplifies the multiple mailbox selections needed to show threads correctly. Instead of having to grab all those nested folders, I just need to select three or four now.

The two things that are not very Gmail-like about this, of course, are the search quality (come on, Spotlight!) and the missing neato labeling (I never thought I’d actually miss Entourage).

So we’ll see how well this ages and scales over time, but so far it seems like a go.

How do you process your mail? Any killer tips?

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The best way to handle...

Submitted by Jonathan Peterson (not verified) on September 10, 2004 - 3:45am.

The best way to handle email is the old fashioned way (which I must admit I no longer do). In a unix shell all emails were separate text files in an in-box directory, this easily lends itself to small shell scripts to search, organize and otherwise manage email.

The rise of HTML email and GUI mail clients has pretty much made this impossible, though in time with filters, X, copernic and other search tools, we’re getting close to what we had before. At the end of the day though, I’d MUCH rather have my email exist in a human readable text format than some monolithic proprietary binary thing.