43 Folders

Back to Work

Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

Join us via RSS, iTunes, or at 5by5.tv.

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Organizing Your Hipster PDA

Fans of the Hipster PDA have been cropping up around the Interweb, so I thought I’d share my favorite hack for organizing your cards on the go. Like the Hipster PDA itself, it’s a lo-fi no-brainer, but I’ve found it a useful and durable way to keep things straight.

If you’ve gotten in the habit of carrying a stack of cards around, you may notice it can be confusing to quickly see which cards are “fresh” and which ones are “used.” This can lead to hilarity like handing one potential client a card with a note about another on the unexamined back of the card. Mostly, though, it’s just annoying to have to juggle a bunch of loose cards plus your space pen while rushing to jot something down.

Start by adding two non-white cards—in the color of your choosing—to the bottom of a pile of fresh cards; we’ll call the bottom one the “end card” and the next one up, the “divider card.” Next, write “END” or “BACK” in big, bold letters on the out-facing side of the bottom card (so you can quickly see which side is down by both color and text).

Each time you’ve finished writing a note for yourself on the blank top card, remove it, and place it in front of the colored end card; if this is your first card you've added, you'll now have one white card between the end and divider cards. See where this is going? Continue doing this for each subsequent note you make to yourself, adding that freshly-written-on card directly in front of your end card.

Diagram - Organizing your Hipster PDA

(Apologies to Tom for ganking his lovely handwriting.)

This method ensures that your “fresh stack” is clearly delineated from the stored, to-process cards. Also, as you notice your divider card creeping closer to the top of the stack, you have a ready visual cue that it's time to replenish your supply of fresh cards. Just as importantly, though, it's a good reminder that it's time to process your pile. Whenever you get back home or to the office, remove and process the oldies, and add a stack of fresh ones.

Got a good hack for using, organizing, or processing your Hipster PDA?

enkidu's picture

I too use the Levenger...

I too use the Levenger Int'l Pocket Briefcase.

The Space Pen fits in the pen slot, point-up. The bullet model won't fit, but the original Astronaut model does. Current context goes in the right "ready" position. Projects for that context go in the pocket underneath. And other projects go behind those, in the 'billfold' section. On the left I have blank business cards in the slots, with my real business cards in the thumbslot. Underneath that is a 'flap' which serves as an inbox on the go, to be dumped into an inbox when I land at home or at the office. Also in there is that nice workflow diagram. Underneath those in the pocket are other contexts, and underneath those in the billfold section are extra cards.

It cannot be easily flipped-though, but it also has much less chance of spontaneously falling apart.

 
EXPLORE 43Folders THE GOOD STUFF

Popular
Today

Popular
Classics

An Oblique Strategy:
Honor thy error as a hidden intention


STAY IN THE LOOP:

Subscribe with Google Reader

Subscribe on Netvibes

Add to Technorati Favorites

Subscribe on Pageflakes

Add RSS feed

The Podcast Feed

Cranking

Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »