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Remainders: Capturing, saving, next next actions, and that damned Kelly Clarkson song

Today’s gonna be a quickie since I can audibly hear a couple deadlines whooshing past me right this second.

  • Mix it up - I was emailing with a friend recently about the problem of becoming too cleft to a single way of capturing information—with that one way often being a PDA. Personally, I think it’s a good idea to think about your capture processes as being decoupled from your storage and recall process. This is a fancy-pants way of saying: be very consistent about how you store information but exceedingly generous about all the ways you might capture it. I know, I know: you swear by your Palm XXVI with the 60 chiggerbyte bus driver, extensible cappucino maker, and onboard smoke alarm. But are all those steps of taking it out, turning it on, creating a new note, typing/writing perfectly, etc. really more efficient than just jotting a phone number on a matchbook? Hint: consider being as little of a digital martinet as you can manage. You’ll get more information captured and people will find you more charming, as well. As ever: one data point.
  • Next next action - I don’t know if this is heretical GTD talk, but, since some of my todos are really just dependencies for a more important next task (cf. “yak shaving”), I have a trick. Whenever I create a task of this sort in Entourage, I often type the title of the next next action in the message field. So, when “Buy Sugar” is done, I can copyBake Cake” and paste it right into the Title field. Reuse is better than recycling.
  • Safari Bookmark folders - As Zoltar, Lord of the Obvious, I am apt to tell you many things you already know, but here’s one I wish someone would remind me about every week or so. Whenever you start a new project, however small, immediately add a new folder to your bookmarks bar in Safari (or Firefox or whatever). When you create new bookmarks, get in the habit of putting them in the right place. This will save you countless minutes every week from not needing to hunt and peck. Prune and refactor every week or two to keep your freshest resources where you need them, and fast. (In other news: why the hell does a new bookmark get added to the bottom of a browser’s list? Been that way since ‘94 and I’ve always thought it seemed completely backwards).
  • Save. Save. Save. - First year of college. Nineteen hundred and eighty seven. Spring term. Jim the RA paid me to type his Bio paper on an old Fat Mac. I clacked away for almost two hours and finally decided to see how many words (and how much $$) had happened so far. “Select All”; “Word Count”; “OK”; “Backspace”; Wait! Wait! No, it had not been saved in two hours, and no I hadn’t learned CMD-Z yet. WANH-wanh. Existential pit ensued. Friends, type this, print it, and put it over your screen: “SAVE! Every paragraph and every time you think of it.” You can’t save too often.
  • Remind redux - Many thanks, again, to Mike Harris for last night’s amazing article on Remind. So far, the award for most helpful comment goes to Matthew, for unlocking the door to further command line fu in Remind. Suddenly this is starting to feel like a one-stop command line dashboard app. Amazing.
  • The Zen of Naming - Thanks so much to everyone for the insane names for this feature. In the end, I’m going to be a punk-ass bitch and just stick with Remainders. Show of hands from previous threads: who all said that? You get links next week. See? There’s power in stasis.
  • Off-topic time sink - Over on my LJ: I can’t stop listening to a Kelly Clarkson song (yes, that Kelly Clarkson. Shut up!). What are your worst, lifelong earworms? What songs have demanded to be played over and over to the point of madness? Dish (please leave a name in yr comment if you’re not an LJ user).
  • Closing quote - We wrap up today with Lao Tzu, who, centuries ago, provided the best defense of the Hipster PDA I’ve ever heard:

    When the fool learns the Way, He laughs at it.
    Yet if the fool did not laugh at it,
    It would not be the Way.
    Indeed, if you are seeking the Way,
    Listen for the laughter of fools.

Have a great weekend, and keep laughing.


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Slacker Manager's picture

I still dig EverNote I'm still...

I still dig EverNote

I’m still digging EverNote.

The Real Adam 2.0's picture

Mann remixes Postel? Is Merlin Mann...

Mann remixes Postel?

Is Merlin Mann restating Postel’s law? Postel says: “be conservative in what you do, be liberal in what you accept from others.” Merlin says “be very consistent about how you store information but exceedingly generous about all the ways you might cap…

TresWife's picture

Earworm: "Tom's Diner" by Suzanne Vega...

Earworm:

“Tom’s Diner” by Suzanne Vega has to be somewhere in the top 5 all-time worst. It’s been over a decade since that song received airplay, and I STILL wake up with it jangling through my head like a ten-ton hangover.

kt's picture

For the last 13 years...

For the last 13 years for some horrible reason I often wake up in the morning with the Bobby Brown song, “Every Little Step I Take.” And all throughout the day, I can never get it out of my head. I have heard the song since I was 13 and that was 16 years ago. So what gives?

Gina's picture

The most "persistent" earworms (as...

The most “persistent” earworms (as defined by revisiting me many times over a course of many years) are:

  • Gilligan’s Island theme (yes, how sad is that…now I can get rid of it by doing the trick of singing the words to Amazing Grace to the saem tune…)
  • Girl from Ipanema (and I *HATE* that song)
  • Kashmir - Led Zepplin (at least I liek this one)

The most adamant one was “I Don’t Mind at All” by Bourgeois Tagg. Good Lord. I couldn’t remember who the song was by or even any of the rest of the lyrics (though I could hum the tune). I called the local 80’s station. No love. I asked at Best Buy (what was I thinking) and the local independent record store (at least that had some hope of succeeding). I finally called in this big guns, a friend of an ex-boyfriend of mine, who I think might know every song ever written. I hadn’t talked to him in years, but three days after I sent the email to “editor at citysearch” (which is where I thought he worked) that basically said “Hi. I am trying to reach Jerry because there’s this bad 80’s tune with the lyric “I don’t mind at all” and something about “misery loving company”, Jerry emailed me back with the answer. (And then I had to find a used CD place that had the blame thing!!) Whew.

The funny thing is that the radio in my head is so insistent that when I was in the 9th grade I made an index card of the songs that I could “play” (in my head) to banish any bad earworms (though I hadn’t heard that most apt term at the time) that I carried in my wallet. I still have the card.

David Engel's picture

Earworms? Good name for them. "In...

Earworms? Good name for them.

“In 1814 we took a little trip, …” “I’m Henry the Eighth, I am, Henry the Eighth, I am, I am. …”

Chris's picture

re Next Actions and dependencies: I...

re Next Actions and dependencies:

I currently use a wiki as a web-based personal organizer, but I want something with more structure. I’m now writing a new wiki-like organizer that knows nothing about Projects or Next Actions. It only knows about tasks and waiting-for dependencies between tasks. My organizer will then DERIVE your Project and Next Actions from this tree of task dependencies:

Projects = tree root, i.e. tasks upon which no other task depends (no task is waiting-for this task) Next Actions = tree leaves, i.e. tasks which have no dependencies (waiting-for no other task)

I haven’t tested this idea yet. In my head, it seems like an elegant way to create order from chaos. However, I worry that management of task dependencies will be too cumbersome for a web-based app. For example, how does a user input task dependencies? How does a user view a tree of task dependencies? Are dependency cycles OK?

brian's picture

There was an app that...

There was an app that did versioning of your whole system for OS 9, called Rewind, I think, from Power On Software. The trouble was that constantly versioning your whole system can be resource-intensive. I used the app for a while, but it ended up being more of a pain than it was worth.

Alex's picture

"In the Meantime" - Spacehog and "Immigrant...

“In the Meantime” - Spacehog

and

“Immigrant Song” - Led Zep

Once I hear or think of either of those songs, I’m stuck with them the rest of the day.

bsag's picture

Earworms? I've got a whole...

Earworms? I’ve got a whole can of them. The worst was ‘The Bear Necessities’ from the Jungle Book. I woke up with it going around my head one morning (actually, when I woke up my brain was half way through the song), and it was on continuous repeat for about 3 days.

About Merlin Mann

Merlin Mann's picture

Bio

Merlin Mann is an independent writer, speaker, and broadcaster. He’s best known for being the guy who started the website you’re reading right now. He lives in San Francisco, does lots of public speaking, and helps make cool things like You Look Nice Today. Also? He looks like this, answers questions, and has something like a life.

Merlin’s favorite thing he’s written recently is a short essay called, “Better.”

 
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