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Mark Taw on GTD contexts and next actions

What context do I put my Next Actions in? :: MarkTAW.com

Mark Taw consistently provides some of the most lucid and realistic productivity advice I’ve come across. Today he eloquently addresses a common question of beginning Getting Things Done nerds.

If you have 15 lists, but they’re all full of things that you can do from the same starting point, you have 14 too many lists. It doesn’t matter if it’s a phone call, email, or going to the printers to pick up your business cards, your lists should contain no more detail than that. And don’t complain to me that your list would be too long that way, breaking it up into more lists doesn’t give you any fewer Next Actions, it just lets you procrastinate some of them more by putting them on a list you’ll ignore entirely.

I agree very much with Mark on this. It’s tempting to get super-atomic about your lists or put items everywhere they could be done. That can get hectic to manage, though.

On the other hand, for very large to-do lists, or for people with limited amounts of time at any context (shared family computer that’s always busy or errands to a store that has weird hours), I do think there’s value in ganging activities wherever time or attention are precious. Finding the balance is tricky but can be worth the effort if you are going to the trouble of maintaining any but one list. Make any meta-work you do pay back as extravagantly as possible.

Nice work as always, Mark!

(Also, a related conversation over on the Google Group.)

John's picture

Christopher you mention a program...

Christopher you mention a program called Banzai (windows only)...do you have a link to that?

Furthermore I would like to add that I, too, have tried to categorize my next actions into a multitude of lists. The problem is that it just takes so much effort to keep maintaining a gazillion next action lists based on context (be it life area specific or location/mode specific) that I have now just decided to testdrive one next actions list with indented category headers.

so for example I would just have:

@CALLS

[OC_TAXES] -call Jan for advice on company tax forms

@COMPUTER

[SCHOOL_Y3Q3] -make survey layout in Quark Xpress [SCHOOL_Y3Q3] -deliver survey layout as PDF to project team

and more ofcourse, but all in one textfile. (I actually have started using EssentialPIM [1] since a few weeks which runs nicely from my usb memorystick that I carry around from the home office to school to friends to the studio etc and I will always have all the information with me.)

I don't know yet how this will work out for me to be honest. Its a hard one but I have to decide between this approach all in one textfile with headers or getting the info from a multitude of textfiles sorted by context.

[1] = www.essentialpim.com

 
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