43 Folders

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Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

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43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Inbox Zero: Wrapup + Open Thread

43 Folders Series: Inbox Zero

So, that's a wrap for Inbox Zero. I hope you've found stuff to make your journey to zero a bit easier and less stressful, and that you've discovered the resolve to parlay your newfound inbox emptitude into an ongoing quest for email fu.

Doubtless I've missed things or neglected to mention one of your favorite tricks. Got a good tool, trick, or attitude change that has helped you keep your inbox empty? Share it in comments.

And in case you got to the party late, here are summaries and links to all the Inbox Zero articles from the entire series:

Posts in the Inbox Zero series

  • 43F Series: Inbox Zero - "Clearly, the problem of email overload is taking a toll on all our time, productivity, and sanity, mainly because most of us lack a cohesive system for processing our messages and converting them into appropriate actions as quickly as possible."
  • Inbox Zero: Articles of faith - "When I first suggested the email DMZ and said there was a way to get your inbox to zero in 20 minutes, I wasn't lying. But I was using a definition of "empty" that may not square with your current conception of the email world. So let's start with a few of my own articles of faith to ensure we're on the same page going forward."
  • Inbox Zero: Five sneaky email cheats - "In the words of the great Lucas Jackson: 'Yeah, well, sometimes nothin' can be a real cool hand.'"
  • Inbox Zero: Where filters will and won’t help - "[F]ocus on creating filters and scripts for any noisy, frequent, and non-urgent items which can be dealt with all at a pass and later. "
  • Inbox Zero: Delete, delete, delete (or, “Fail faster”) - "Just remember that every email you read, re-read, and re-re-re-re-re-read as it sits in that big dumb pile is actually incurring mental debt on your behalf. The interest you pay on email you’re reluctant to deal with is compounded every day and, in all likelihood, it’s what’s led you to feeling like such a useless slacker today."
  • Inbox Zero: Schedule email dashes - "If you can get away from being driven by email's motor and find a way to deal with your work mindfully and on your own terms, you may be startled to see how much easier it is to keep that inbox at zero."
  • Inbox Zero: What’s the action here? - "Focus on finding the fastest and straightest path from discovery to completion, and your inbox fu will be strong."
  • Inbox Zero: Processing to zero - "You’ll never stay ahead of this stuff if you don’t recalibrate starting today. Give each message as much attention as it needs and not one iota more. Remember the contextuality of triage: if you keep trying to care for dead and doomed patients, you’ll end up losing a lot of the ones who could have actually used your help."
  • Inbox Zero: What have you learned? - "Try to learn from what you've just experienced, and reapply your new wisdom to the way you treat email every day -- nay, every time that little "new mail" chime sounds. You've just come out the other side of productivity bankruptcy and have, perhaps for the first time, a clean record and a fresh start."
  • Inbox Zero: Better Practices for staying (near) zero - "As a person who has done the near-impossible and managed to establish a temporary beachhead against the occupying email army, you are your own best expert in what needs to change to keep things together, but I'd like to share a few things that have helped me stay email-sane (most of the time)."
Jakub's picture

I have found your site...

I have found your site recently and it already helped me tremendously. For quick sorting my inbox I use Mail Act On. Great app, check it out: http://www.indev.ca/MailActOn.html I have keyboard commands assigned to my folders. ie. a for moving to archive, e for moving to my To Execute folder etc. It really speeds up things!




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