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Tagging Text in a Document (OS X)

I am looking for a method to tag portions of text in a MS word document.

I am a law student, and I do a copicious amount of research and note taking. While I have a format to most of my notes and outlines, it would be a boon if I could tag sections of notes within the document. Thus I could later search for not only a keyword but a topic. This would help ID aspects of the topic that are not best expressed in the the major point heading.

If an example helps please see my post at macworld forums: http://forums.macworld.com/thread/98042?tstart=0

Please note that I will use any text editor that will allow me to tag the text, but right now most of my notes are in Word.

Thanks,

J


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dellis's picture

hacky, but workable

From your macworld example, all I can guess is to cheat the system a little. Start all of your tags with a special character, so it would be tagged +Scalia +Rules. Spotlight will pick up the special character and ignore all of the non-tagged versions of Scalia. This should also work within Word using the find feature so you can put tags throughout the documents too.

Speaking as an attorney, you don’t really need to look up Scalia dissents (or majority opinions). He decides cases the same way for the same reasons every time. He is an adjudicating robot. And Thomas opinions will be, “I agree with Scalia, but felt like writing something too.” ;-)

BMEguy's picture

Re: Tagging Text in a Document (OS X)

Basically, you want to add metadata to the text. There are two basic ways to do this: 1) add the tags as text inline with the original text, 2) use a secondary file format that (XML, SQL, etc) that will hold information about the tags and to which sections they attach.

1. Inline text tags
This is what dellis (above) is describing. You add tags (usually marked with a special character to distinguish them from regular occurrences of the word) just before or just after the section that they describe. Also you can mark sections off from each other.
e.g.

----- [this line signals a new note]
&scalia &dissent &tort

[your notes here]

-----

In this way, you can use any number of tools to write and then process/search your notes. However, you're probably going to end up "getting your hands dirty" by having to hack together a system -- meaning deciding your syntax, determining which tools are useful (including some more "advanced" search tools). But in the end, it will be a system that fits your workflow and will a be completely open file format.

Here's another 43folders post that could give you some ideas:
http://tinyurl.com/23axgc

2. Tagging with Note software
Any number of current notebook apps will allow you to make separate notes and then add keyword tags to them. Off the top of my head (and without verifying their current functionality), I would say:

Mori
Tinderbox
Together
Scrivener
CP Notebook
Journler
Any number of wiki implementations (try TiddlyWiki)

The advantages of this approach are: less futzing around with the system, improvements that come for "free" (meaning that you don't have to implement them yourself), nicer interfaces. (all at the cost of having less control over the format and the system itself.)

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