43 Folders

Back to Work

Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

Join us via RSS, iTunes, or at 5by5.tv.

”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Quicksilver: moving around and training yourself

Most people pick up Quicksilver as an application launcher—a virtual valet that shortens the path to your desired application using a couple of intuitive moves. It’s powerful stuff, that, and it’s reason enough to use something like Quicksilver in your workflow. But, the sexy stuff comes when you learn what you can do to stuff with Quicksilver. Let’s start with some baby steps, then look at the advantages of making yourself use Quicksilver as much as possible.

[Throat clearing: For economy’s sake, these little mini tutorials assume you’ve installed and configured Quicksilver, installed the appropriate plug-ins (esp. for your mail app in this instance), created a catalog that includes at least your Desktop, Applications, and Address Book, and that you’re using the lovely and popular “bezel” as your interface choice; otherwise, translate accordingly. Kindly RTFM before asking for help. Also, FWIW, this might be easier if you print a PDF of this page out now.]

In an earlier post, I had mentioned that it can be valuable to think of Quicksilver’s actions like a spoken sentence, with a subject, a verb, and often an object. You use one thing to do something to, with, or for another thing, right? This is actually almost as literal as it sounds. Let’s try a few examples.

Make a text document to do stuff to

Start by creating a text file on your Desktop called "hv.txt." Doesn’t matter what’s in it for now. If you don’t have a text file handy (or want to raise your stock in Elizabethan Literature), you can just CTRL- or Right-Click this document and save it to your Desktop (“~/Desktop”). Got it? Cool. Let’s go.

“Getting to” a document using Quicksilver

Reveal in Finder

  1. From wherever you happen to be right now, invoke Quicksilver
    • it’s CMD-Space in my setup
  2. Type the letters “DESKTOP” until your Desktop appears as a choice in the left pane
    • you may need to arrow-down until the match you want appears
    • note that the ALLCAPS stuff is just illustrative--you are free to type in all lower case, as would be more natural; there is an option in the preferences to make commands CaSe SeNsItIvE, but, personally, I’d leave it off for now
  3. Click the right arrow on your keyboard
    • this tells Quicksilver you want to drill down into a selected object, in this case, a folder
  4. Use the up and down arows to navigate to the file you created, “hv.txt”
  5. When you find “hv.txt,” hit TAB on your keyboard
    • this tells Quicksilver you want to do someting to or with the selected item in the left pane
    • note that you now have selected the second pane which shows additional options from which to choose.
  6. If you like, surf the selections using the up and down arrows on your keyboard. Just hit ESC to get back to business.
    • Note: ESC always gets you out of the current level of navigation or selection you’re in, taking you back one level in Quicksilver. Good to know if you’re fat-fingered like I am.
  7. TYPE the letters “REVEAL” until the option to “Reveal” appears in the right pane.
  8. Hit RETURN or ENTER on your keyboard.

If all worked to plan you should now see “hv.txt” selected in a new Finder window. Neat, huh? You can use this same method to surf to or open any file or folder that’s included in your catalog. Go ahead and try it. Go to your Applications folder, or surf to your Home directory. It’s a lot of fun.

“Yeah, but what’s the big whup?” you ask, “I can already do all that in the stupid Finder!” Okay, bigshot, keep your pants on. Let’s try another.

Opening a document using Quicksilver

Open a document with QS

  1. Follow steps 1 - 5 as before. When you’re done you should see “hv.txt” in the left pane and a second pane should be available and selected to the right. Got it?
  2. With that second/right pane active, type “OPENWITH” (no spaces) until you see the “Open With…” command appear.
  3. Hit TAB on your keyboard.
  4. Note that you now have a third pane appearing to the right of the other two. In this case, the pane lets you choose an application to open your file with.
  5. Type “TEXTEDIT” until you see the TextEdit application appear in the pane.
  6. Hit RETURN or ENTER on your keyboard.

If this worked correctly, your document will have been sent to TextEdit.app, which will open (if it was not open already) and make itself your front window with yout txt document displayed.

So, what’s happened so far? We’ve learned that Quicksilver let’s you take stuff on your Mac and do things to it. It lets you navigate through your directories and do the kinds of things that you might normally do with the Finder. So let’s try something just a little more exotic.

Emailing a document using Quicksilver

Mail something to yourself

  1. In your Finder, go to the Desktop, and select your text document (“hv.txt”)
  2. Invoke Quicksilver
  3. Type CMD-G to “Grab” the Finder selection to Quicksilver’s attention;
    • “hv.txt” should now appear in the QS pane on the left
    • and we learn, in passing, a neat trick for how to make Quicksilver do things from a Finder selection; you will use this a lot
  4. TAB to move to the right pane
  5. Type “EMCOMP” until “Email To…(Compose)” appears
    • See how QS recognizes word fragments, too?
  6. TAB to generate the third pane
  7. Start to type your own name with no spaces. Type until your own name appears.
  8. Click the right arrow on your keyboard to drill down into your Address Book entry
  9. Navigate up and down until you select your personal email address
  10. Hit RETURN or ENTER on your keyboard

Your pre-selected email app (default is Mail.app) will open, address a message to yourself, and automatically attach your text document.

If you’re still feeling full of beans and want to learn more, try doing these same exercises with different documents and notice your available options in that second and third pane; you may be surprised at how many things you can do to a document, a folder, or even a text selection. Mac OSX’s “Services”, for example, are arguably the most under-utilized piece of the whole system. And there they all are, just waiting to do your bidding.

So experiment.

It’s like a great, unblinking eye!

A word on how Quicksilver improves, the more you use it.

The thing you’ll start to notice pretty quickly is that Quicksilver learns from you. Every time you type some letters and choose a resulting match, Quicksilver makes a mental note of it. Almost immediately, you should notice that Quicksilver is presenting the choice you’d wanted with fewer and fewer keystrokes. I don’t have a lot of fancy book learning on this sort of thing, but apparently it uses a simple algorithm to learn your preferences and respond accordingly.

In addition to being a huge time-saver, this is a great reason to start making yourself use Quicksilver for as many of your activities as possible. It might seem squirrely at first to do things you know perfectly well how to do in the Finder, but remember: Quicksilver’s unblinking eye is watching every precious keystroke so its response can be tuned over time. This has the cumulative effect of making your favorite, most common activities also the fastest things that you do. Give it at a try.

Jeez, is that all?

Well, the idea today is just to get you comfortable with type-ahead finding, navigating around Quicksilver’s panes, and using the application often enough that it gets trained to your preferences. I know we’re not curing cancer just yet, but it’s important to wrap your head around this 3-pane setup as well as the idea that most anything on your drive—even deeply nested data like address, iTunes playlists, and iPhoto albums—can potentially become the target or destination for a Quicksilver action.

So, I really encourage you to play around more with Quicksilver and start trying to make yourself use it as your primary way of getting around your Mac. Read up on the documentation, grab tons of plug-ins, experiment, and come back soon, because this is just getting good.

[This has been tested on beta 29 of Quicksilver with many plugins installed and a big-ass catalog. Please email me if you encounter any problems. Thanks.]

Printable version of this page

Addendum: Longtime online karass-mate Bill Turner suggests a print-friendly PDF of the page (until your author gets the wherewithal to do a print style sheet). Delighted.


Ted Leung on the air's picture

43 Folders Merlin Mann has started...

43 Folders

Merlin Mann has started a blog called 43 Folders, named for the number of folders needed to implement David Allen's "tickler file" If you're interested in Quicksilver, Getting Things Done, or general computer productivity (on a Mac), 43 Folders shoul




An Oblique Strategy:
Honor thy error as a hidden intention


Subscribe with Google Reader

Subscribe on Netvibes

Add to Technorati Favorites

Subscribe on Pageflakes

Add RSS feed

The Podcast Feed


Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »