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Solve problems by writing a note to yourself

Dear, Merlin,

For someone so fond of lecturing other people about their problems, I have a lot of annoying tics (I mean, duh). One of my worst, at least back in the day, was seldom bothering to RTFM before demanding lots of time-consuming help from others.

For years, my court of first resort was almost always to email the smartest, often busiest person I knew about a given topic, alerting them as to their new role as the speed bump between me and solving my problem (cf: the classic Balloon joke). I’ve gotten better at it over the years, for sure, and, in the age of Google, it’s a habit that’s easy enough to shed.

The funny thing I eventually realized was that I could and often did find the solution to my problem — part way through writing the email in which I was asking for help. I realize this sounds kind of silly, but the next time you’re having trouble figuring something out, try writing a note to yourself.

Seriously, open up your email program, type in your own email address, then choose a brilliant subject line that perfectly encapsulates your particular problem.

In the body of the message, start by typing a 2-3 sentence paragraph summarizing the trouble you’re having, with a focus not on your frustration or your dramatic need for immediate help — instead concentrate on coolly describing exactly what you want to accomplish as well as what happens when you try the approach that hasn’t been working for you. Remember: you’re theoretically writing this to the smartest, busiest person you know, so don’t waste their time with theatrics, melodrama, and passive-aggression; just give them accurate information that describes where you’re getting hung up.

Next, explain the ways you’ve already tried to solve this problem, including any alternate solutions, workarounds, hacks, reboots, etc. Anything that will help this very smart friend rule out possible causes is useful. And don’t be reluctant to use Google as you go; fact-checking yourself, choosing precise language, and ensuring that you’ve framed the right problem.

If you’re still typing at this point (meaning you haven’t stumbled upon 1 or 2 new solutions to try), outline 3-5 possible causes for the problem. Bullet out any recent changes, new software, theoretically related problems — anything that you think might be contributing to the primary hang-up.

Now go back and read your email like you’re the smartest, busiest person you know — like it’s not actually your problem. What’s missing? What would you suggest they try first? Is it plugged in?

In an astonishing number of cases — and at practically any point in this process — one or several things are likely to occur to you:

  • You’re overlooking something fundamental.
  • There’s an insanely obvious solution you hadn’t thought of.
  • You forgot about a configuration change.
  • You missed a dependency.
  • You’re using an excellent solution…for the wrong problem.
  • You were getting so worked-up and clicking so many things that you were actually making a trivial problem much worse.
  • You, um, hadn’t Googled for the Subject line of your message (or your error message, etc.).
  • You got so emotionally invested in solving the wrong problem that you didn’t realize there’s a simpler way to do what you ultimately need.
  • You don’t really need to be doing this at all.
  • It’s actually not plugged in.

This most definitely will not work for 100% of your problems, but you may be surprised at how well it works for most of them.

Alan Watts once wrote that once we understand a problem we’ve actually solved it — that you make a dark room brighter by adding light, not by waving your arms around. Next time you’re waving your arms around in the dark, make sure you understand the real nature of your problem — and not just allow yourself to pout and stay fixated on the desire for your frustration to go away. You probably already know the answer to your problem or you at least know where to find it. Maybe you just don’t know you know it yet.

Love,
Merlin

p.s.

Has anyone ever figured out that 90% of the posts on this site are actually (notes|pep talks|reminders) to myself? I sometimes think not. The site definitely makes more sense once you get this.


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Paul's picture

This has happened to me...

This has happened to me a lot. I think, subconsciously, I’ve even begun my e-mail plea thinking that it might help me work out my problem, although I don’t know if I’ve approached it quite as proactively as you are.

It’s a great tool, and generally the joy of finding the solution outweighs the embarrassment that you had the answer all along and only “got” it when you were seeking help.

Jen S's picture

This is brilliant. Especially...

This is brilliant. Especially for folks who are better at expressing themselves in writing, as I think a lot of bloggers/journalers are.

It gives you a structured way also to let the thing brew - write it down and mull it over - you have it captured to come back to.

By the way, I like that most of your posts are pep talks/suggestions for yourself. It just works - b/c we all struggle with so many of the same things.

Ralph Dickerman's picture

Would your approach be the...

Would your approach be the same as a plea for assistance from your “subconscious”(to google, or not to google)? My counselor tells me that if we (I) can get in touch with this vast reservoir of information, that it will provide answers for most of our questions. What thinkest thou ?

Scott Raymond's picture

Reminds me of what the...

Reminds me of what the Pragmatic Programmers call “Rubber Ducking” (http://c2.com/cgi/wiki?RubberDucking) — by simply verbalizing your problem, even to an inanimate object, the solution becomes clear.

drdrang's picture

A quote from this page http://www.cc.gatech.edu/classes/AY2000/

A quote from this page

http://www.cc.gatech.edu/classes/AY2000/cs1311x/lectureSpring2001/test-strat2.html

describes the same sort of strategy:

“There was a lab at MIT that used to (or might still, I forget) have a teddy bear that you could go explain your problem to and ask it questions. You often would be able to solve your own problem rather easily, before you had to ask another.”

I’ve read about the teddy bear elsewhere (the page above was the first Google hit), but I don’t know if the story is true. It sounds right, though.

Craig's picture

This is a very useful...

This is a very useful tip— I learned it early on in my experience doing IT troubleshooting. Simply thinking through your problem as though you were going to ask one of your co-workers what they thought the problem could be is often enough to hit on the solution without actually interrupting anyone. Whether you’re just thinking it out or writing it down, you’re forcing yourself to look at the situation from someone else’s perspective, and you’re dotting your i’s and crossing your t’s. If you’re writing it down, you now have a work log of what you have tried (and possibly in what order). All of this makes for a good CYA even if you still need to go ask someone with more experience for ideas.

Merlin Mann's picture

Yes and yes! I've seen...

Yes and yes! I’ve seen Agile developers talk about “cardboard cutouts” and I think it’s roughly the same idea here.

I do like the idea of being mindful that you can’t just blather on though — to me it works because you force yourself to think as critically as you are able.

That’s why I make sure my particular cardboard cutout/teddy bear/duck is really smart and really really busy. :)

Fondomatic's picture

How uncnny. Last Fall I began...

How uncnny.

Last Fall I began writing a journal, using entries to describe some of my programming challenges. I’d write it like a narrative, explaining the problem in plain english. More often than not, simply going thru this exercise helped me resolve the challenges. I have been using Journler (http://journler.phildow.net/).

Craig's picture

I've used a related tchnique...

I’ve used a related tchnique to get unstuck when thinking through a problem: I wrote a “play” about the problem, which was a dialogue between me and an expert like the busy guy you describe. Just in the form of a script: Me: I’m really stuck here. Expert: What’s the problem? Me: Well, … An imagined face-to-face dialogue might get to the solution even faster than waiting for the imagined expert to reply only after you’ve composed a long email.

Andrew Gilmartin's picture

One of my environment books...

One of my environment books is Thinking on Paper. The purpose of this book is to free writing from communication. Before you can communicate you must first fully shape your ideas so that you understand. Once you have a full understanding then you can communicate. So free yourself from writing to commutate and just write to understand.

About Merlin Mann

Merlin Mann's picture

Bio

Merlin Mann is an independent writer, speaker, and broadcaster. He’s best known for being the guy who started the website you’re reading right now. He lives in San Francisco, does lots of public speaking, and helps make cool things like You Look Nice Today. Also? He looks like this, answers questions, and has something like a life.

Merlin’s favorite thing he’s written recently is a short essay called, “Better.”

 
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