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43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

Vox Populi: How are you using Mail Tags?

I open the floor to all of you on a question of particular personal interest to me: How are you using Mail Tags?

While my uses of it to date have been helpful, I keep getting the feeling I'm not getting all that I can out of it -- especially since the ability to associate Projects, Priorities, etc. to a message could make for some really enticing Smart Folders.

I wonder if my question is ultimately more taxonomic in nature -- ultimately more about Spotlight in general or Tags in very very general: When tagging items on your Mac, what kind of '-onomy' are you using? How strictly do you enforce your vocabulary? What are the best practices for someone who's new to this?

Confidential to Mr. Thomas Vander Wal: if you turn up here and school me a bit on this, I’ll totally buy you a Coke. If you write a guest post on it, I’ll buy you a beefsteak and two cocktails. Seriously. Steak.

TommyW's picture

Well Laura, I'd like to...

Well Laura, I'd like to see your long list... I don't use MailTags. I have it there in my preferences but somehow I just don't use them.

I love, love, love Mail Act-On. That is cool. I have extensive dumb folders (as opposed to smart ones...) in my Mail, sorted initially by GTD type categories and then various archive-type categories, project, sender, year, media... I have about 15 Act-on triggers that shove mail into different mail folders and aid greatly in emptying that inbox.

It strikes me as quicker to do that kind of sorting using a key tap rather than assigning a Tag to an email...

I use categories like Tags in K.I.T., a YoJimbo competitor, chuck-all-your-stuff-in-here, software program. The -onomy is time related, since KIT is a storeroom of sorts.

Keep Monitoring Quiet Clearing Delete

All refer to different likely lifespans of stuff I keep in KIT, quiet being a "let's have a look at you later" type lifespan. But time is an appropriate -onomy I guess for an app like KIT.

I have to think about Mail. But I'd love to hear what others are doing.




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