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Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

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43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.

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Ganging your mosquito tasks

Not all tasks are created equal. Our to-dos all differ in priority, complexity, time requirement, and context, so it’s probably daft to always capture and expose them in an identical way. I have a little trick for dealing with this that’s been working really well for me.

Back in the day, my to-do list was an egalitarian nightmare of inefficiency — verb-centric “next actions” through they all were, I commonly faced a task list that looked something like this:

  • call Alice about Foo project
  • fix line 125 of bar.php
  • fix line 349 of bat.php
  • take out kitchen recycling
  • buy milk
  • buy index cards
  • sweep the decks

Now, the problem here might be self-evident to you smarter people, but I was missing an important concept: there is such a thing as too granular a task to track as its own event. In this instance, I was cruftifying my landscape with items that were way too detailed or tiny and, consequently, I’d turned my task list into an undoable roller coaster of un-focus. Just as “projects” are composed of “tasks,” I like to think that “tasks” themselves can often be collected into silos of small “mosquito tasks.” And my solution, as ever: text files and alarms.

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Using lists to expose "soon" and "long-term" items

Drowning in To-Dos? Get Organized! [Datamation]

Good overview of GTD includes some interesting thoughts on "time-sensitive" to-do-lists:

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Board highlights, 2006-01-31

Some of my favorite recent threads on the 43 Folders Messageboard are -- perhaps not surprisingly -- about Getting Things Done. Stop by and join the Talmudic discussions of everybody's favorite productivity system.

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Use the Interwebs to Get Rich!!! Promote Your New Product for FREE on Blog$!!1!1!

So, either I forgot about sending out a lot of requests to receive press releases or, more likely, an extraordinary number of people have suddenly decided I should be talking about their product on this site. Lucky me.

My mitzvah to you once and future senders of PR comes in the form of these million-dollar tips for promoting your product. Before you send email to (or, God forbid, telephone) Z-list bloggers like myself, please consider these friendly tips for not coming off as a complete tool:

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Looking back at our fresh starts & modest changes

Fresh Starts & Modest Changes

Henry David ThoreauEarlier this month I began a short series of posts and podcasts called "Fresh Starts & Modest Changes." It was meant as an antidote to the pressure that many of us feel to upend our lives with poorly thought-out new year's resolutions. The idea was to get you thinking less about the unlikelihood of success in mounting sudden, ginormous change, and more to suggest some subtle adjustments for making life just a bit more pleasant, productive, and your own. Tweaking as you go, instead of trying to treat your mind like some kind of a microwavable corn dog.

We're getting to the end of the month now, so I wanted to wrap up with a few thoughts on the value of small changes, but I'd also love to hear about any of your own fresh starts and modest changes -- particularly hoping you'll share the ways you've had the best success keeping on track with the adjustments you've chosen to make.

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kGTD Tip: Link to sites, files, and more

This is technically more of an OmniOutliner Pro tip than a strictly kGTD trick, but it's so useful that I wanted to make sure my fellow fans are aware of it.

The beauty of kGTD lies in its single-minded focus on managing your tasks in the context of the projects with which they're associated. Add too much else (or get lazy with your level of commitment to what you've added) and the system starts to fall apart. And yet it's so useful to have easy access to the people, websites, and documents that you'd like associated with your tasks and projects. OS X to the rescue, because OmniOutliner makes it very easy to drag and drop virtually any kind of Mac data object into a given OO document -- and, consequently, to keep the non-task corners of your world never further than a click away.

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Cranking

Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »