Is there any info or recommendations for getting the most productivity/time/task management out of Outlook, specifically the Tasks functionality?

I recently got a new position at work and my productivity/time/task management needs have just increased dramatically. Unfortunatly I don’t think I have the bandwidth now to implement something as complex as GTD system, however I wanted to use the tools currently available to me now(Outlook) in the best way possible.

Thanks in advance. joe

Funkware - Task List

Task List is a promising looking new app for students who want to track the tasks associated with homework and other assignments.

As a former dysfunctional student, I like the way you can filter work by class, gauge progress on assigments, set priorities, and then track the results, such as the grade you received, etc. It also has support for “Classcasts,” syncs with .Mac, and seems to work nicely with iCal.

As with many tricked-out task apps, there’s plenty of room for bogging down in the sort of fiddly meta-work that’s more fun than, say, actually reading Bleak House, but this app is far from the worst attractive nuisance I’ve seen in that regard. Based on my 20 minutes of running through it yesterday, it looks like a useful application for managing the rat’s nest of tasks standing between you and your sheepskin.

Task List is the simple way to manage your homework. After all, it’s bad enough that you have to do homework in the first place - why should keeping track of it be difficult too? Task List 5 builds on the many features of Task List 4, and offers you even more ways to keep track of what you need to do. Even better, it makes it easy to actually do something about your homework, with features such as multiple file attachments for each task, a built-in tabbed notes editor, and convenient reference information and links, just like your composition notebook. Best of all, Task List 5’s new interface makes it easy to view your information in as simple or complex a manner as you wish.

What are you organized Mac students out there using to keep it all together?

In implementing Getting Things Done, you’re wise to understand that words are powerful things. And the king of words in GTD, as in life, is the verb.

How you articulate an activity or how you choose to frame a project within the context of your larger life and work will say a lot about how successful you can be in turning all your “stuff” into atomic actions that will work in support of valuable outcomes. This starts with simple things like beginning next actions with a physical verb, but there’s actually a lot more subtlety (and potential confusion) to it.

In fact, one of the hang-ups that many people encounter in planning their work in GTD is that, no matter how hard they try, they can never seem to get the distinction between single-action verbs and the larger “look-into” style projects that may require sub-actions. This comes up a lot, and it can lead to frustration and untold friction.

Well, if you’ve ever shared this affliction of not knowing your verbs from a hole in the ground, I have some rare and unexpected GTD gold.

Buried in the companion booklet for the Getting Things Done FAST! CD set (currently out of print) is one of the more useful bits of GTD instruction I’ve seen outside the book. It’s a list of “Project Verbs” versus “Next-Action Verbs” and, man, is it ever useful.  read more »

Goin’ on a Media Diet (mp3)

43folders.com - Two simple things you can do this week to reclaim your attention and start enjoying the I/O in your life again.  read more »

Why bother?

In my own experience wrangling life’s entropic challenges, some of my best gains have come from maintaining a smart, actionable, and updated accounting of all the things I’ve committed myself to doing. While the quality of that list may vary from day to day, it’s the best place to train my focus whenever things are starting to feel out of control. In fact, the health of my to-do list usually mirrors the health of my productivity (as well as the barometric pressure of my stress). On the good days, my to-do list has a living quality that helps guide my decisions and steers me through unexpected changes in priority or velocity. And on the crummy days, it becomes the likely suspect when I need to quickly reassess the state of the union and make changes.

While you can argue for the flavor and approach to task management that best suits your style (and your personal suck), it’s hard to disparage the benefits that come from getting task commitments out of your brain and into a consistent location. One list scribbled on one busy day is not necessarily the answer (although it can be a lifesaver). Try thinking of your to-do list as an evolving plan for responsibly focusing your effort and attention in the near future.

This is an intriguing idea. Keith converts his important to-dos into scheduled blocks of work.  read more »