working

Google Docs Templates

Google Docs recently added over 300 templates for a variety of business documents, spreadsheets, and presentations. Need templates for a calendar, a letter, a resume, or even Avery-compatible labels? You’re good to go.

My favorites are in the eclectic “Miscellaneous” section, where you’ll find templates for athletes, parents, wedding or event planners, wine nerds, screenwriters – even “animal guardians”.

YouTube - Ira Glass on Storytelling #3

Video featuring terrific advice from This American Life’s Ira Glass on having the tenacity to get better at the creative work you’re passionate about — even through the times when you know what you’re making isn’t as good as you’d like.

Lost in E-Mail, Tech Firms Face Self-Made Beast - NYTimes.com

Is Information Overload a Billion Drag on the Economy? - Bits - Technology - New York Times Blog

If you’ve seen the video of my Inbox Zero talk at Google, you may recall the moment when a few attendees start mentioning the hundreds of internal email messages they receive (and send) in a given day. I still remember, because I almost fainted.

Whenever I hear these and similar stories, the same question always comes to mind: “What does a company get out of its employees spending half their day using an email program?” Well, apparently, it’s a question a lot of people are starting to ask. Including Google.

When it’s hard to stay focused, try going ‘topless’ to meetings - San Jose Mercury News

Our good pals over at Adaptive Path have been experimenting with banning laptops and other communication devices in meetings (something I’ve supported in the past). From today’s Mercury News:

Frustrated by distracted workers so plugged in that they tune out in the middle of business meetings, a growing number of companies are going “topless,” as in no laptops allowed. Also banned from some conference rooms: BlackBerrys, iPhones and other personal devices on which so many have come to depend…

But as laptops have gotten lighter and smart-phones even smarter, people have discovered a handy diversion, making more eye contact these days with their screens than one another. The practice became so pervasive that Todd Wilkens turned to his company blog to wage his “personal war against CrackBerry…”

His San Francisco design firm, Adaptive Path, now strongly encourages everyone to leave their laptops at their desks. His colleague, Dan Saffer, coined the term “topless” as in “laptop-less.” Also booted are mobile and smart-phones, which must be stowed on a counter or in a box during meetings. It took some convincing, but soon people began connecting with one another rather than with their computers, Wilkens said.

“All of our meetings got a lot more productive,” he said.

[via Dan Saffer]

Inbox Zero is a system and philosophy that most benefits people who are overwhelmed by a high-volume of mystery meat email. The system works because it’s stupid-simple, and the real art comes out of getting fast and ruthless at identifying requests for your time and attention that must be acknowledged or completed vs. the vast majority of stuff that needs very light attention (or can just get deleted).

But, not so fast – what if, instead, you’re receiving a high volume of easily identifiable messages? And what if your main “action” is reading, digesting, and then contributing? That’s a bit trickier, as I have learned.

Every time I give the Inbox Zero talk to a tech-heavy group – and most especially when I talk with engineers – there’s pushback on a couple issues. First, a lot of techies say they love it when everything gets routed through email, and second, they think an Inbox-Zero-type methodology isn’t particularly useful for the type of communication that they get all day long. And that’s conversations. Lots of conversations.

For many tech folks, email is the ideal and preferred way to avoid meetings and pointless flights. It’s where they discuss features, debate implementation, and argue over the best solution to a problem. And that’s how they like it. Some companies I visit with tell me they take pride in generating over 1000 person-messages each day. That’s their culture, and love it or leave it.

This doesn’t mean there’s not room for improvement, but of course it’s a valid and very real way to work.

Do stay tuned after the jump for your chance to join the conversation with comments and tips for managing conversational email, but first here’s my observations on a few patterns that seem to work for a high volume of conversation based email:

I Need a Virtual Break. No, Really. - New York Times

In yesterday’s New York Times, Mark Bittman wrote an entertaining and thoughtful article about realizing that his need to stay wired, in-touch, and updated was really starting to eat into him. His headslap moment came on an international flight, as he realizes “the only other place I could escape was in my sleep.” He goes on to talk about the difficulty of maintaining even a single day of “Sabbath” from electronic communication and media:

I woke up nervous, eager for my laptop. That forbidden, I reached for the phone. No, not that either. Send a text message? No. I quickly realized that I was feeling the same way I do when the electricity goes out and, finding one appliance nonfunctional, I go immediately to the next. I was jumpy, twitchy, uneven.

But, eventually, he settles in and starts to enjoy things that would never appear on his radar screen on a wired day:

I drank herb tea (caffeine was not helpful) and stared out the window. I tried to allow myself to be less purposeful, not to care what was piling up in my personal cyberspace, and not to think about how busy I was going to be the next morning. I cooked, then went to bed, and read some more.

GRADUALLY, over this and the next couple of weekends — one of which stretched from Friday night until Monday morning, like the old days — I adapted.

Eventually (natch), he returns to the wired world. So it goes.

I liked that this piece was written from a personal perspective, which, to my mind, is the best (and, often, only) place to start any kind of experiment around hacking time and attention. And, I do really like the idea of periodically accepting (enforcing?) days without media and wires. Truly, you’ll never realize how difficult this can be until you really make it happen. But, as Bittman notes, once you get over the initial crash, you can see a striking contrast in what your life could look like. Good stuff.

But, like a lot of pieces on wired overstimulation, this one comes close to conflating the axis of “work” with the axis of “electronic media.” Which, in my opinion, is an unwholesome confusion to abide, even just in appearance – especially since it could be seen as blaming inert matter for our problems, while allowing us addicts (and the culture we’ve permitted ourselves to grow accustomed to) to get off way too easy.