43 Folders

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Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.

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”What’s 43 Folders?”
43Folders.com is Merlin Mann’s website about finding the time and attention to do your best creative work.


These are the posts that a lot of people consider the best of 43 Folders. They’ve each received a lot of visits from readers like you, and most have been linked to by a bunch of other sites we like. We hope you enjoy them.

43F Recap: Best of iCal Tips

Wow. It's been over nine months since I quit Entourage in favor of the kGTD/iCal productivity tag-team. In that time, I could have had an infant, finished a school year, or been responsible for a couple failed sitcoms. (I mean: if I had a uterus, was still in college, and were, say, McLean Stevenson)

Yes, friends, I do still spend a lot of my day shaking my hammy fist in impotent rage at iCal's numerous shortcomings, but I've reached a kind of détente with Apple's stock calendaring app, and along the way I've discovered some modest ways to squeeze more drops of Cupertino-y goodness from its moist Jolly Rancher-like pages. Here's a few of my favorites.

  • Getting more out of iCal - "The truth is, iCal works great with kGTD (mostly of course), and once you make your peace with the perplexing stasis of its feature set, there are some not-bad hooks and affordances hiding in its pastel, roundy corners. Here’s a few I like."
  • HOWTO: Flag “penciled-in” events in iCal - "When I create the event, I just put a Spanish-language question mark “¿” (hit: OPTION-SHIFT-?) in front of the event’s title. Like so..."
  • Schedule (and choose) a dash in iCal "If you start the name of the task with the number of minutes in the dash, you have a very easy to way to see items that can be knocked down quickly (hint: sort “To Dos by Title”)."
  • Dr. Contextlove or: “How I stopped worrying and learned to love iCal” - "But why bother with organizing these into meta-groups? Ah, because it makes it so easy to reveal or hide all the tasks that I can work on at a given time, just by ticking the group’s little click box."
  • Kinkless GTD .83: Enhances Quicksilver and iCal integration, much more "I really like to plan in kGTD and then do out of iCal since it reduces the amount of fiddling and meta work temptation. That doesn’t mean, however, that I wouldn’t benefit from a little extra backward integration."

Tricks for remembering names

Following up on the earlier post about becoming a better listener, I get the feeling I'm not the only one with problems remembering peoples' names. So how about a few quick tips via Google for remembering names:

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Shaving tips, or, 'how I remain Gillette’s bitch'

shaving brush

About six months ago, I read this excellent MSNBC interview about shaving (via the wiki’s shaving page), and I ended up experimenting with bits of what it suggested in my own periodic attempts at grooming. My results to date:

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Mindfulness: The practice of being "here"

As I mentioned in a recent Lifehacker interview with Matt, I've been casting about for a good way to work in my newfound interest in mindfulness, or the ostensibly Buddhist practice of bringing your attention and focus back to the present moment, primarily through breathing and awareness.

Well, here you go: one rank Western novice's collection of blurbs and excerpts on an ancient (yet oddly timely) method for easing yourself back into this moment -- any day, at any time, and in anything you choose to do.

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Running More Productive Meetings

I very much enjoyed Ethan's recent post about avoiding "vampire meetings" and thought I'd share a few of my own tips for getting the most out of your meetings -- primarily from the perspective of being the organizer and facilitator. For the love of God, please respect your poor colleagues' time.

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My kGTD setup

Related to today's earlier post, a number of people have written over the past few weeks with curiosity about kGTD ("Is it worth buying OmniOutliner Pro?" "Is it worth buying a Mac?" "Will I be able to vanquish all foes?"). While I'm not prepared to do a major sales presentation, I am happy to oblige the folks who wanted to see how I've set mine up. Also gives you a little window into my current contexts (as well as my atrocious personal habits).

Screenshot here (best viewed full size): comments and questions will be entertained.

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Five email tics I'd love for you to lose

For the love of God, people; can we get the word out on these? Format courtesy of my other site.

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43F Podcast: Weekly Wrapup - 2005-10-21

Weekly Wrapup - 2005-10-21 (mp3)

43folders.com - A marathon wrapup of the week, including: redesign notes; popular posts; interesting stats; and a promise to you, the home podcast listener. (7:54)

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Everybody needs a personal "status" page

Lots of sites have status pages. I wish more people had them.

  • My friend, Leslie, used to do an excellent one that included updates on her beverages, hair, and stress level
  • My pal, Jay, posts his monthly expenses and to-dos
  • I manually update a stripped-down status that shows roughly how busy I am

Yeah, status pages for people should be more popular, and I also wish they were a bit easier to make and maintain. It would be a nifty way to display information like:

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Procrastination hack: '(10+2)*5'

Following on the idea of the procrastination dash and Jeff’s progressive dash, I’ve been experimenting with a squirelly new system to pound through my procrastinated to-do list. Brace yourself, because it is a bit more byzantine than is Merlin 2005’s newly stripped-down habit. It’s called (10+2)*5, and today it will save your ass.

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An Oblique Strategy:
Honor thy error as a hidden intention


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Merlin used to crank. He’s not cranking any more.

This is an essay about family, priorities, and Shakey’s Pizza, and it’s probably the best thing he’s written. »

Scared Shitless

Merlin’s scared. You’re scared. Everybody is scared.

This is the video of Merlin’s keynote at Webstock 2011. The one where he cried. You should watch it. »