Merlin’s weekly podcast with Dan Benjamin. We talk about creativity, independence, and making things you love.
Merlin Mann | Jun 29 2006
Okay, I admit it. I've grumbled about iCal on and off since it came out. It's one of those things in life that makes you nuts with how it almost works. The alarm choices are amazing but there's no way to have them added automatically. The shared calendars are great, but only one person can make changes. The snoozing sucks, notifications magically disappear, and some days, the "moist Jolly Rancher" design motif makes me want to barf pink. Hrmph. But (and it's a big but)...
The truth is, iCal works great with kGTD (mostly of course), and once you make your peace with the perplexing stasis of its feature set, there are some not-bad hooks and affordances hiding in its pastel, roundy corners. Here's a few I like.read more »
Merlin Mann | Jun 22 2006
Merlin Mann | Mar 27 2006
The wait is over, kids. Ethan Schoonover has just released his .83 version of Kinkless GTD, and, brother, does it ever bring it. (For an intro to what kGTD is, start here, then go here and of course, here.)
So, first great thing: the syncing problems people (including me) were having -- getting changes in Action views and iCal to get reflected correctly back in Projects view -- has been fixed most elegantly. So it's just a lot more usable and dependable right out of the box. But that ain't all E's been cooking up. Among the trove of new and updated features (cribbed from Ethan):
Ethan, as ever, has done a terrific screencast explaining how the app works -- DO NOT MISS the video if you aren't "getting" kGTD, because it's super useful in showing exactly how it works -- plus I'm sure there will be lots of lively discussion over on the kGTD forum, so for today I'll just focus on my favorite improved feature: what Ethan calls "fancy “task shorthand.'"read more »
Merlin Mann | Feb 21 2006
I very much enjoyed Ethan's recent post about avoiding "vampire meetings" and thought I'd share a few of my own tips for getting the most out of your meetings -- primarily from the perspective of being the organizer and facilitator. For the love of God, please respect your poor colleagues' time.read more »
Merlin Mann | Oct 18 2005
Clive's excellent article from Sunday's New Your Times Magazine has brought us a lot of new folks looking for ways to adapt to the overloaded, always-on, interrupt-driven world in which most of us are living. I've bubbled up a few older entries on these topics that you might find useful:read more »
Merlin Mann | Oct 17 2005
David Seah has a very clever method for making sure he stays focused on the kinds of activities that bring him and his growing business the highest value. He basically scores himself a weighted grade for how valuable each completed task is to his core goal of growing his business. Ooooo...SAT bubbles!
He reports back a month later:read more »
Merlin Mann | Sep 13 2005
Merlin Mann | Sep 12 2005
Since new folks visit 43F each day, I thought it might be valuable to return to one of our most popular evergreen topics to review some "best practices" for keeping a good to-do list. While a lot of this might be old hat to some of you, it's a good chance to review the habits and patterns behind one of the most powerful tools in the shed. Part 2 appears tomorrow (Update: now available). (N.B.: links to previous posts related to these topics are provided inline)
In my own experience wrangling life's entropic challenges, some of my best gains have come from maintaining a smart, actionable, and updated accounting of all the things I've committed myself to doing. While the quality of that list may vary from day to day, it's the best place to train my focus whenever things are starting to feel out of control. In fact, the health of my to-do list usually mirrors the health of my productivity (as well as the barometric pressure of my stress). On the good days, my to-do list has a living quality that helps guide my decisions and steers me through unexpected changes in priority or velocity. And on the crummy days, it becomes the likely suspect when I need to quickly reassess the state of the union and make changes.
While you can argue for the flavor and approach to task management that best suits your style (and your personal suck), it's hard to disparage the benefits that come from getting task commitments out of your brain and into a consistent location. One list scribbled on one busy day is not necessarily the answer (although it can be a lifesaver). Try thinking of your to-do list as an evolving plan for responsibly focusing your effort and attention in the near future.read more »
Merlin Mann | Jun 20 2005
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