David Allen: The master of getting thing done - July 1, 2007

Terrific article on David Allen and his company. Although the perspective is heavy on the business and money (well: after all, it is Business 2.0), there's lots of interesting history and insight in here as well.

David Allen sits in his small office in a cottage behind his house in Ojai, Calif., talking business with a visitor. Suddenly he stops. "That reminds me," he says. He scribbles the words "bird feed" on a piece of blank notebook paper and tosses it into his inbox.

It's an ordinary moment in an ordinary day. But for Allen and his legion of followers, it holds the key to salvation. He has emptied his mind of a nagging task, placed it into a trusted system for processing, and casually returned to his conversation.

I hung with David when we were doing our podcast together (download the mp3), and I'll tell you what: that is exactly how the man works, and it's inspiring to watch.

Via: kedrhodes' bookmarks on del.icio.us

Sometimes surprises come from unexpected places. (Um, I guess that’s part of why they’re surprising.) Case in point, yesterday I opened Sciral Consistency as I’ve done several times a day for the last five years. This time, however, something happened that hasn't occurred since sometime in 2005. A notification window announced that a new version of the application was available for downloading.

Link to a cool PDF illustrating an advanced workflow for Getting Things Done.

Corporate Ipsum - Dashboard - Developer

As we all learned from Equus, we don't get to choose the things in life that fascinate and repel us, and, in retrospect, if I could have chosen to avoid the avalanche of empty businessspeak I've been exposed to over the past dozen or so years, I certainly would have. Alas, I could not. And, so here I am, alternately repulsed and amused by the twisted patois of nonsense that passes for communication in offices and boardrooms today.

If you share this sad affliction, you may enjoy the pleasures afforded by the Corporate Ipsum Dashboard widget, cleverly (and pointlessly) designed to generate paragraphs and paragraphs of empty insight for your next pitch, presentation, or VC meeting.

In one instance, this paradigm-shifting functionality was a solution-provider for the following bit of kimono-opening stone soup:

Synergistically engage cross-media human capital for out-of-the-box convergence. Objectively generate fully tested meta-services via market-driven sources. Interactively underwhelm long-term high-impact convergence rather than future-proof convergence.

At the end of the day: awesome. Sand Hill Road, here I come!

Many thanks to jwines' bookmarks on del.icio.us

Get Out of the In Crowd

Fast Company speaks with author Michael Linenberger about not living out of your inbox. Although, like most GTDers, I'm not a big fan of priority- and date-based task management, the advice Linenberger gives is otherwise solid gold from my standpoint. Remember, if you're using your inbox as an ersatz to-do list, you're setting yourself up for a constellation of terrible habits and nearly certain procrastination. Quoting:

When you see a requested action in an email, don't do it immediately. It might be one of the least important things for you to do that day. Instead, immediately identify what the action is and put the email in a task folder. Change the title so that it states what you need to do, and put a due date on it and a priority level. You can do that in 15 or 20 seconds. Then you move right on to the next email. Now you'll get through your to-do email remarkably fast. Drag all of your other emails into a process folder, so you now have an empty inbox, which is a really nice feeling. The next thing you do is go to your task list and ask, "What are the most important things I need to do today?" That's the stuff that would keep you from going home at the end of the day.

[ via: Lifehacker ]

Most people are rarely lucky enough to have the chance to ask for help like I am. I think our resident alliterative basket case would call this a first world problem.

I just started a new job (an IT internship for a large corporation), and my cube is bare. I fetched a few supplies for the desk, but before I go further getting myself situated, I wanted to ping you guys. What would you do if you had essentially no constraints on a new setup?

MailTemplate

This is terrific news. One of my must-have Mac tools has been MailTemplate which gives you a huge amount of flexibility in creating template/boilerplate responses to frequent email messages. Frankly, I use about 30 or so templates that cover 80% of my repeat mail issues, and I simply couldn't get through the day without it.

Unfortunately MailTemplate languished a bit while its talented developer wrangled some legal stuff. Well, now it's been acquired, it's back, and you should shoot straight over and download yourself a copy. Available for both Mail.app and Entourage. $14.95. Licenses start selling on 10/14.

Here are the final 5 episodes of MacBreak I reported from the Macworld Expo floor this week:

• MacBreak 59 Macworld 2007: Show Floor Tour de Force - (MOV) - 11:38 - "Alex and Merlin round out our coverage from the Macworld 2007 expo."
• MacBreak 57 Macworld 2007: MemoryMiner - (MOV) - 08:01 - "Merlin interviews the creators of MemoryMiner."
• MacBreak 56 Macworld 2007: Macworld with Merlin, cont'd. - (MOV) - 11:02 - "Merlin continues his tour of the show floor, speaking with Dan Moren from MacUser, Brian Johnson from Microsoft and indulging in his most relaxing interview."
• MacBreak 54 Macworld 2007: Bare Bones Software - (MOV) - 09:23 - "Merlin chats with the folks at Bare Bones Software, makers of BBEdit and Yojimbo."
• MacBreak 53 Macworld 2007: Cocoalicious - (MOV) - 05:11 - "Merlin speaks to the developer of cocoalicious about his del.icio.us client and the software possibilities of the new iPhone."

Here are the previous 4 segments and here's a pointer to all of MacBreak's Macworld coverage.

Thanks to everybody at Pixel Corps who put this together, and most special thanks to everyone who talked with us, came to the meetups, or just said hi on the show floor. It was a really fun week for me.

You can ensure you never miss an episode of MacBreak by subscribing for free.

Lower threshold links to stuff I wouldn't want you to miss. It's been quite a while since we've done some shorties, so what the heck.

• Inquisitor 3. Spotlight for the web. - I tried Inquisitor when it first came out, and, for some reason, it didn't move me. But now, I love its smartypants, mind-reader replacement for Safari's search bar. Sogudi is still my first love for ad hoc location bar searches, but the ability to add custom search engines to Inquisitor is hot hot hot. Free as in beer, too.
• Picked up one of these Behance notebooks the other day. It is very lovely and well-designed. Not sure if it's a quantum functional improvement over a sheet of printer paper, but it's definitely a classy piece of productivity pr0n. And the Helvetica! Ah the Helvetica.
• Service Scrubber - I've mentioned before that I think OS X Services are one of the most woefully under-utilized tricks in the current Apple world. But the actual Services menu can, over time get cluttered. This handy little donationware app will shut off Services you don't want to appear in the menu and let you re-map the key bindings of ones you do use. Very handy.
• 010: Interview: John Vanderslice, Part 2 | The Merlin Show - John Vanderslice on high-volume email: "You can't make sense of all that correspondence. You just can't."
• On the advice of my pal Katie Spence, I picked up Unstuck, which looks to be a pretty neat little book about generating ideas and then seeing them through into real "stuff." Presented in a "choose your own adventure" style that makes for interactive fun. They also have a website that (with a bit of typo-correction and expansion) could turn into an excellent adjunct to the hardback edition (the book clearly wants to be hypertext).
• Gizmodo reports on less costly options for hooking up your new Apple TV. My take: A) it's crazy for Apple not to include at least gratis composite cables for a device aimed at the fat part of the media-viewing curve, and B) the charlatans at Monster and their ilk should be horsewhipped for what they're charging media noobs for cables.