Organized people keep lists: to-do lists, shopping lists, lists of books they want to read, movies they want to watch, restaurants they want to try. Sometimes, the lists become a way of taking care of the people in our lives, like gift ideas or reminders for a spouse or co-worker. I keep lots of lists, and depending on what I’m working on at the time, I might have a dozen or so sitting around to keep track of things.

On the whole, lists are a good thing. I certainly feel better when I write things down. But a certain kind of list, that long-running, chock-full wish list of stuff you want to try or buy, can do more psychic harm than good. They’re a great way to keep track of all the cool stuff you hear about, but there’s the rub. How often do you actually pick something off your wish list? And how often do you look at your wish list and feel bad because you’ll probably never get to any of it?

Google Groups : 43 Folders [How big is a project?]

Good thread on the Google Group about what constitutes a project, especially in terms of the GTD sense of the word (defined in the book as “a desired result that requires more than one action step”).

I also used to find it confusing that there seemed to be an implication that you should only have one “next action” per project, which, gratefully, was completely a misreading on my part; you should have at least one next action per project, but you can and should have as many captured next actions as you know of.

As I read it, the important part is that, if they’re on your TODO list, they need to be the next physical thing you could do to keep things moving—as opposed to stuff that can’t or shouldn’t be done yet for whatever reason (time, dependencies, waiting on other people, etc.). That deeper “back of the envelope” planning should happen in project support materials so that your TODO list is exclusively stuff that’s tee’d up and ready to go.

Related posts:

• 43 Folders: Does this “next action” belong someplace else?
• 43 Folders: Choosing a daily GTD action plan
• 43 Folders: Mark Taw on GTD contexts and next actions

Excellent thread over on the Google Group about using a bike to commute to work.

Life Hacks Live : Danny O'Brien
Originally uploaded by up4.

Life Hacks Live

Cory has posted his excellent notes from our talk at ETech today.

Danny: I had a TV show in deep cable called 404 NOT FOUND. We obsessed with the segues, “That was a cold way of chilling your computer and another cold thing is penguins and now Linux” — we used to obsess about these.

The good thing that came out of this was before commercials, my co-presenter Dave Green would turn to the camera and say, “And now, a few short films about capitalism.”

And now a few short presentations about Life Hacks. I’m using a 10 minute timer to ensure that I talk as fast as possible.

Herewith: news bits, remainders, and low-threshold links for your dining and dancing pleasure.

• ChronoSync | Handy Tips for Using ChronoSync | Econ Technologies - I've mentioned before that I'm a fan of ChronoSync for automatically backing up or syncing folders between two Macs. This is a bunch of handy tips and recipes for setting CS up to do your bidding.
• Rule the Web - My pal and frequent co-conspirator, Mark Frauenfelder, sent me a copy of his swell new book, Rule The Web, which is an up-to-date edition that answers the years-old question: "So, what cool stuff can I actually do with the internet?" While many of Mark's tips and links will be familiar to most of you, this would make a fantastic gift for friends and relatives who are new to intermediate web surfers. Recommended, as is Mark's companion site for the book. (And thanks for the very kind words about 43f, Mark)
• The Universal Traveler - Speaking of books, I keep meaning to write a followup to the post about Ze Frank and "morphological synthesis" since it led me to a couple good books on creativity. I'm particularly enjoying The Universal Traveler (whose title I mangled horribly on The Heather Gold Show last Friday). It's a lo-fi, somewhat hippie-looking tome, but don't let the clip art and Courier 12 fool you -- this thing is chock full of great ideas for approaching any kind of creative challenge. I love that the authors understand that different people and different problems will require a wide-ranging set of tools and approaches. Good stuff.
• YouTube - Microsoft Surface Parody - I'm sure you've seen it already, but I just can't get enough of this Microsoft Surface sendup, courtesy of Sarcastic Gamer. I'm a long time fan and advocate of the adjective big-ass, so this cracked me up.
• MacBreak Minute: Sogudi (1080p) - Episodes of MacBreak's tiny little brother, MacBreak Minute, have started going out. I did a quickie on Sogudi (featured on 43f twice previously) that you can download in either iPod size (yikes, tiny!) or 1080p (yikes, ginormous!). Related: please remind me to shave next time I do one of these.
• Tonight in SF: Merlin's OmniFocus Demo - Finally, a friendly reminder that I'll be at the Stockton St. Apple Store tonight at 7pm to demo OmniFocus and talk about how I use it. OmniGroup's CEO (and lead fantasy-gamer) Ken Case will be in evidence too, and we'll be happy to answer any questions you have. It's free, open to the public, and I hope I'll see you there.

gtd-php: a web based, open source implementation of GTD

It has now been two months since I sold my laptop and started working with just a Mac Mini in my office and an iPhone, and I've more or less survived. I never expected it to be permanent, but unless my life changes drastically and I have to start traveling full-time, I could probably go on like this indefinitely. My real work hasn't suffered, because I was doing all of that on the desktop anyway, and with Google Reader's killer mobile version, I've been able to satisfy any web surfing urges away from the computer.

20,000 ft - Areas of responsibility

How to deal with too many mail accounts?