Scott Underwood from IDEO was kind enough to invite me down to their Palo Alto HQ for a tour of the renowned design group (they designed Apple’s first mouse!) and to participate with him in one of the company's internal "Know How" talks. It was very informal (and -- because this was during my recent "100-year sinus infection" -- I was completely high on cold medicine).

In comments about yesterday's "Making friends with paper" post, I was reminded by 43f member Adam Hooks...

A couple months ago, on a MBW episode, Merlin, you recommended some scanner/pdf solutions and you said you would elaborate on that on 43f at some point. I thought this was related to reducing your reliance on paper. How did your scanning experiment go?

Adam remembers correctly that I purchased and preliminarily fiddled with the Fujitsu ScanSnap S500M for OS X (Info, Amazon). It's a small-footprint, high-speed document scanner that a lot of people have been talking about lately. I'd read so many reviews and blog posts about how easy it is to use that I was intoxicated by the dream of a life -- if not without paper storage -- where I could at least try to minimize my unnecessary paper clutter and start making document archiving easier and more searchable.

Given the not inconsiderable cost of the unit, I'm embarrassed to say that I got busy with other stuff and haven't yet returned to using the ScanSnap in any automated way.

Doesn't mean I'm not interested or haven't gotten started...

Carrying off the art of one carry-on

Yesterday, The Chronicle ran a couple great articles on how to pack light for a trip. From "Carrying off the art of one carry-on:"

GTDGmail - The Firefox Extension that Combines Gmail with Getting Things Done - home

GTDGmail looks like a promising entry into the increasingly crowded gene pool of web-based productivity software.

The Firefox extension runs on top of your Gmail account, giving you an email-centric approach to implementing Getting Things Done that includes contexts, statuses, a very nifty search feature, and more. This could be just the thing for people who have to live in email, but who don't want to live in an unprocessed inbox.

From the GTDGmail site:

Gmail has long been identified (see Bryan Murdaugh's Whitepaper) as a very good tool for GTD. It has a simple interface, plentiful storage, effective label system a basic approach to storage (just Inbox and Archive). The 'Conversation' concept is perfect for efficiently linking tasks and other data - again promoting simplicity and personal effectiveness.

Finally, email needs GTD as much as any other part of your life, so it makes sense to embed GTD into an email client.

GTDGmail requires Firefox -- as in vanilla Firefox; it didn't work on my (preferred) Mozilla browser, Flock, but I'm open to accounts of pilot error if I'm missing anything.

Edit (2006-08-21 07:32:57): Well, that was mean and Michael Arrington of me, wasn’t it? :) I was incorrect in thinking GTDGmailhad gone functionally public (although the project seems pretty well known already). Keep an eye out for the full release (and do forgive me for the unintentional tease).

Edit (2006-08-21 18:01:06): Yay! Looks like it's available now: GTDGmail :: Mozilla Add-ons :: Add Features to Mozilla Software. Thanks, Aaron.

Got a good link that collects free podcasts from non-commercial radio shows? Have a favorite or obscure program to recommend in podcast format?

How to nap - Boston.com

I'm a big fan of napping and often evangelize the transformative power of a quick Pzizz. If you're new to the nap habit -- or if you buy the propaganda that naps are only for infants and layabouts -- treat yourself to this cool infographic from The Boston Globe (shown in part above).

[via Arts & Letters Daily]

David Seah explores a treasure trove of lo-fi productivity pr0n, as provided by the vertical-surface-loving folks at Magnatag:

The other day I was talking with someone about the novel and non-obvious ways that people use Excel in their work and home life. Gotta say, I've personally seen some pretty amazing stuff happen when people take a favorite app, get really good at it, then bend it to their will. (And Excel is perfect for this.)

This tracks to Danny's Life Hack concept by which the alpha geeks were achieving lofty heights of productivity partly by mastering 1-3 "killer apps" -- then using them to solve most of their information and functional problems in fairly novel ways.

So my question for you: What's your killer app? Is there one place where 80% or more of your activity takes place (by choice)? Vim? Excel? Perl? Firefox? Post-it Notes? What's yours and when did you realize you'd become a badass at using it?

You’ve heard the hype about tagging. You’ve seen people flocking to sites like Flickr and del.icio.us, where they jump head-first into a pulsing mass of disjointed tags, possibly never to be heard from again. And you’ve wondered: how exactly is tagging worthwhile again?

Any idiot can tag, but you want tags that are useful rather than a disorganized mess. This is not an unreasonable desire, and by completing three simple steps before you start tagging, you too can become a tagging kung-fu master. (Or, if you want more intellectual cred, explicate your personal taxonomy.)