Bright side #5: interesting GTD software, including for Mac

The Atlantic writer (and recent Mac convert) James Fallows covers three apps that have caught his attention, including OmniFocus, ThinkingRock, and MonkeyWiki. Fallows says:

The GTD Way mainly involves habits of mind and action, but it also places a lot of emphasis on having the right tools, gizmos, and gimmicks to support those habits. Over the years I've used a variety of software to set up GTD-based systems on my computer.

And, if you're in a real "grab the shovel" mood, don't miss his link to a metric buttload of GTD apps.

As ever, though, friends, just remember: GTD's power is in what it does to your approach and to your thinking; it's not about magic beans and doo-dahs. Never allow yourself to obsess over tools to the exclusion of actually completing tasks. This is about action.

Top 5 Things That Should Be Taught In Every School

I enjoyed reading this list and was especially into number five:

#5: Time Management

Speaking of other skills that can be utilized in any job and career is time management. The majority of students never really learn to value their time and mange it while in school. Procrastination is all too rampant (studying right before class, doing homework and essays the day it’s due, partying the night before the exam). This lack of time management often carries over into adulthood, which becomes a major liability.

Learn to make a to do list. Learn to prioritize. Learn to break things down into 30 minute blocks of time. Learn about actionable items. David Allen’s GTD system is your best friend here along with Dan Kennedy’s No B.S Time Management. Again if you’re unfamiliar with these people, Google is your best friend, but I’m sure the majority of readers will know what I’m talking about.

What would you add to the list of skills you think should be taught in school?

[ via: Anarchaia (3/14/07) ]

This is something I've mentioned before, but since it's worked so well for me I think it deserves a place in our Modest Changes series.

I've had a habit over the years of allowing myself to get so busy that "no" becomes my default answer to practically every question -- this has been especially true when it came to helping with friends' projects or doing non-paying work for worthy causes.

Obviously, in many ways it's healthy to learn how to say no; you avoid over-committing by ensuring that you've thought through all the work on your plate and then never take on new commitments without knowing there's room to spare.

The good news is that there's actually an even healthier middle path between "Sure. Anything you say" and "No way. Never." I call it "the qualified 'yes.'"

Beeswax - Mind Your Own Beeswax

Wow, this looks like a really interesting project to watch — a GNU-licensed, command line productivity app that finds inspiration in a bona fide classic:

Beeswax is an information management system inspired by Lotus Agenda. It aims to recreate Agenda’s flexibility and efficiency in a clutter-free, text-based (ncursesw) user interface with vi key bindings. Beeswax views & reports will have specifications for sections, columns, filtering, and sorting…

The relationships between items of information are highly flexible. An item can be easily assigned to several different categories and the view immediately displays the new relationships. An item can just as easily be detached from categories. As you move items through Beeswax, their relationship to each other remains highly flexible.

You still hear a lot of people saying Agenda is the closest they ever got to their dream productivity app. And, depending on who you ask, Agenda's endless flexibility was either incredibly powerful or infinitely fiddly.

Beeswax is a very young application, but I’ll definitely be giving it a spin. There's certainly a long-standing itch for Agenda that lot of folks would love to have scratched.

[via Anarchaia]

Pocket Change - New York Times

There are so many amazing new apps on the iPhone store that I hope to review here (and I'll certainly spend time on a few more over coming weeks), but today I want to point you to three applications that make me feel like I'm a music fan of the very-near-future -- where personalized data flies through the air, phones play rock music based on your personal preferences, and everybody listens to Silkworm on moving sidewalks and in tricked-out rocket cars.

Since the new TV can handle video up to HD's 720p resolution, there's been a lot of speculation about whether the iTunes store will eventually start selling HD content, such as TV shows and movies. You can bet that the desire for that quality of presentation is theoretically out there (at least it is for this HD TV owner). The problem, as many folks have discussed at length, is that the file size for HD movies, in particular, may be prohibitively large for the garden-variety home broadband user.

As Greg Keene notes, "With simple math, we can extrapolate that a 2-hour movie would be about 3.9 GB." That's not only a substantially lengthy download for, say, a residential DSL subscriber, it also represents the investment of over 10% of the available space on the Apple TV's drive (as well as, it should be noted, an equivalent chunk of space back on your Mac or PC's disk).

Like thousands of people yesterday, I was annoyed and inconvenienced by Gmail's unexpected 2-hour dirtnap. But, wow. Apparently, it just irrevocably hijacked the whole day for some folks. And even sent a few into a Dark Afternoon of the Soul that most 19th-century Romantic poets would have found a bit histrionic.

Now, as a user, polemicist, and nemesis of Apple's MobileMe problems, I'm not here to criticize the frustration about a broken cloud service; I know that feeling all too well and have the dents in my wall to prove it. But, I do want to talk about some strategies you can choose to employ whenever a change in access to anything unexpectedly rearranges your day. Because things do break, and there's no reason you have to break with them.

Sample from 'Productive Talk: 43 Folders Meets David Allen'

Starting tomorrow (Tuesday), 43 Folders and the David Allen Company will be bringing you "_Productive Talk_," a joint podcast series featuring audio of conversations that David and I had during a recent visit near his offices in Ojai.

This was a lot of fun for me to do, especially since it gave me the chance to ask David many of the questions that you and I have both had about Getting Things Done -- so, as you might expect, there's a heavy focus on implementation and best practices, as well as how to troubleshoot problems in your own GTD system. Lot of good stuff that I think you'll enjoy and will learn from as much as I did.

Subscribers to the 43 Folders Podcast (subscribe now) will receive new episodes of "Productive Talk" automatically, although you can also just stop by either 43 Folders or The David Allen Company's site for all the latest web-based updates.

Tomorrow's inaugural episode is on procrastination, with more episodes coming once a week or so for the next few weeks.

Here's a little sample from an upcoming episode to give you a taste of what's coming: