Merlin Mann | Nov 14 2006
In implementing Getting Things Done, you're wise to understand that words are powerful things. And the king of words in GTD, as in life, is the verb.
How you articulate an activity or how you choose to frame a project within the context of your larger life and work will say a lot about how successful you can be in turning all your "stuff" into atomic actions that will work in support of valuable outcomes. This starts with simple things like beginning next actions with a physical verb, but there's actually a lot more subtlety (and potential confusion) to it.
In fact, one of the hang-ups that many people encounter in planning their work in GTD is that, no matter how hard they try, they can never seem to get the distinction between single-action verbs and the larger "look-into" style projects that may require sub-actions. This comes up a lot, and it can lead to frustration and untold friction.
Well, if you've ever shared this affliction of not knowing your verbs from a hole in the ground, I have some rare and unexpected GTD gold.
Buried in the companion booklet for the Getting Things Done FAST! CD set (currently out of print) is one of the more useful bits of GTD instruction I've seen outside the book. It's a list of "Project Verbs" versus "Next-Action Verbs" and, man, is it ever useful.read more »
Merlin Mann | Nov 13 2006
My favorite bit in this one (jump to 1:38) is where we learn that some of David's best stuff seems to have had a genesis in an unlikely place -- from his tenure as the manager of a gas station, back in the day.read more »
Merlin Mann | Nov 6 2006
In this episode, David makes the excellent point that if interruptions are a baked-in part of your job, they shouldn't necessarily be seen as a Bad Thing. It's just something you need to prepare for by "clearing the decks" in a way that opens you up for the opportunities and game-time input that new information can bring into your world.
Something not to miss -- David is just truly a whiz at changing gears based on his own system. If new stuff interrupts what he's currently working on, he scoops all the current work back into "pending," and basically says "Bring it on!"read more »
Merlin Mann | Nov 6 2006
God, I love NextBus.
If you live in San Francisco and, like many folks, rely on SF MUNI to get from place to place, your life gets at least one order of magnitude more liveable when you can consult NextBus's GPS-based arrival predictions for the seven streetcar lines and a handful of popular electric coach (read: "bus") lines.
Of course, NextBus itself is nothing new, but, yes it still completely rules, and yes, I still meet at least one San Franciscan a week who has no idea that NextBus even exists. So, you know. You're welcome.
Anyhow, if you're new to the world of non-roulette-like MUNI transit, here's the current official coverage:
Now, what is new (to me at least) is that it looks like MUNI and NextBus are (non-publicly) testing this august service on several more bus and cable-car lines, and that you can currently get predictions on any them from the web or your phone right now. Although apparently not officially supported yet, here's the 16 new additions (hoisted from the LJ post where I learned about this):read more »
Merlin Mann | Oct 31 2006
Merlin Mann | Oct 26 2006
Merlin Mann | Oct 23 2006
If it wasn't apparent from my pathetic cry for help the other day, even I -- one of your more theoretically productive persons in North America -- struggle with what to call things.
Tags, files, and -- dear Lord -- the innumerable assets associated with making web sites, graphics, audio, and video projects; it's all a hopeless jumble unless you have some kind of mature system in place for what you call your stuff and its various iterations. Of course, if you're like me -- and I hope that you are not -- you still have lots of things on your desktop with names like "
For prior art, I still treasure this Jurassic thread on What Do I Know where people share their thoughts on this age-old problem, but, frankly I haven't seen many good resources out there on best practices for naming.
Anyhow, during a recent MacBreak shoot, I noticed that Alex and his team seem to have a pretty fly system for naming the video files that eventually get turned into their big-time IPTV shows. Thus, I turned to Pixel Corps' Research Division Lead, Ben Durbin (co-star of Phone Guy #5) for insight and sane help. And, brother, did he ever give it to me (see below the cut for Ben's detailed awesomeness).
But, just so I don't lose you, do give me your best tips in comments: What are your favorite current conventions for naming files? How does your team show iterations and versions? Do you rely more on Folder organization than file names in your work? How have Spotlight, Quicksilver, and the like changed the way you think about this stuff?read more »
Merlin Mann | Oct 23 2006
Recently, I was emailing with our friends over at Smile on My Mac about how I use Text Expander as an automatic spelling and typo corrector, and I realized that there wasn't a canonical location for the user-created "snippets" file you need to import in order to get this feature working.read more »
Merlin Mann | Oct 16 2006
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Merlin Mann | Oct 15 2006
I love this term, because, in his humorous way, David captures how any thing we want to accomplish in this world eventually has to manifest itself in an intentional physical activity. Seemingly over-huge super-projects like "World Peace," "Cancer Cure," or "Find Mutually Satisfying Vehicle for Jim Belushi" all still come down to physical actions, such as picking up a phone or typing an email.
And David is wise, in that interview, also to highlight the importance of what he refers to as a "'look-into' project," which just means that even deciding if a project is interesting and useful to undertake can be a project in itself. It also means that, even with an outcome of "deciding," that meta-project still consists solely of physical actions. In this case, it's the physical actions that help you locate the additional information you'll need to make a timely and wise decision about whether to proceed at all. In sum, no matter what, it all still should come back to widgets and how they get cranked.
Like a lot of you, I've struggled with how you turn "thinky work" into physical action widgets, but here are a few of my favorite task-verbs to get you started in the right direction. They're presented here in a rough approximation of the order in which I use them in my own "look-into" projects:read more »
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