Merlin Mann | May 22 2006
I've recently gotten way back into DEVONthink as a means to capture, wrangle, and analyze all the reference material in my world.
If you're new to this amazing application -- and at the risk of far exceeding my understanding of both the human brain and this particular piece of software -- DEVONthink learns the neural pathways between the stuff you know or say is related. But, more importantly, it prompts you on the relationships you probably don't know exist (yet). This is awfully useful and wildly stimulating to the busy front parts of my own brain, such as it is.
I'd seen the power of the app before and have been way inspired by how the heroic Steven Johnson is using it, but the learning and experience curves always seemed just a bit steep for me, given the returns that it yielded in my too-brief usage. Still, I was quite smitten with the concept.
Flash forward a year and a half. I've now had DT Pro v. 1.1.1 in battlefield action for the last few weeks, and have been dutifully feeding it anything I find that seems tangentially interesting or useful; a few custom Quicksilver triggers mean one-click, no-look addition of any data type, from web pages to text selections to photos, full PDFs, and movie files. Thus far, this includes stuff like:
My focus over this time has been strictly on capture, rather than trying to make anything particularly useful of it all just yet. But I've recently started grouping and classifying occasional clusters of content using the app's killer feature: really smart AI that finds associations between items based on a concordance of common words and similar previous relationships you've established.
So, I have the start of a potential post underway that will re-introduce DT in more detail (which I've been building right in DT, natch), but I was moved today to share the insane usefulness of DEVONthink's "Smart Groups."read more »
Merlin Mann | Feb 13 2006
There's been some interesting activity lately on two of the productivity tools that a lot of our readers like to follow.
D*I*Y Planner 3.0
Douglas Johnston has recently released v 3.0 of his Classic/A5 D*I*Y Planner. If you haven't seen this before, Douglas has put together a Creative Commons-licensed version of the plain-paper templates usually associated with Costly Paper Planners. But he's added some lovely design touches as well as some creative templates that are meant to support GTD and other popular productivity systems. Douglas says, of this version:
While, in my opinion, the recent 'net obsession with "things you can print at home" has gotten out of hand -- y'know they have graph paper in stores now? -- Douglas has added a lot more than blue quadrille lines here. This is thoughtful stuff, and if you love the immediacy of paper but don't want to spend a fortune on a big folio from Staples, this may be right up your alley.
GTD Tiddly Wiki Plus
Although I'm a little confused over exactly who's doing what to which version (why does my brain freeze up whenever I see words like "wiki" and "plus"?), it appears that GTD Tiddly Wiki Plus is a project to revive the popular (but stalled?) GTD Tiddly Wiki. According to Ted Pavlic, on the 43F wiki:
I haven't spent much time with this new release, but I'm intrigued by the idea of "plug-ins" as well as the idea that Ted plans to afford a "kGTD-like usage" for the GTDTWP.
I played with the last release of GTD Tiddly Wiki last summer, and I think it's a fascinating chunk of functionality. It's not really my particular cup of tea for everyday usage, but I really recommend you have a look for yourself. I get so much mail about the best way to "live" on two or more computers, and -- at least from a "GTD system" standpoint -- this seems like one novel solution.
Merlin Mann | Nov 16 2005
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Merlin Mann | Nov 1 2005
Man, I have a warm spot for old-school pages like this. Just a bunch of links to tools and apps, organized by what you want to do. Feels like 1995 again. snif
All of the topics and most of the sites will be familiar to you as they were to me (sharing photos, sending large files, creating to-do lists), but it was worth the visit just to be reminded of This to That -- the canonical place to to learn how to glue anything to anything.
[ via del.icio.us/popular ]
Looking at that page, I'm reminded of a couple apps I've been meaning to mention that both do an impressive job of putting collaborative word processing on the web.
Firefox users: do check out Writely. Feels surprisingly like -- well -- a web version of MS Word, to be honest. Haven't used it in battlefield conditions, but it is a feature-rich, intuitive app, given the medium.
If you like this kinda thing but want something a bit lighter (and Safari-friendly), definitely have a look at Writeboard, a beautiful, stripped down chunk of func from the less is good geniuses at 37 Signals.
I would also, at this juncture, like to renew my annual request to the gods that somebody on the OS X team please (Please!) steal the collaborative editing functionality of SubEthaEdit and put it into any app that supports text editing. That functionality should be like printing; a baked-in service that's ubiquitous and configurable once from the System Preferences, then portable anywhere that the router has the correct holes punched. I'd so kill for that.
Merlin Mann | Jul 25 2005
Really good article on the problems and implications of the interruption-driven lifestyle. Full of great bits, including this:
I really do encourage you to read the whole article, because it gets to the heart of a problem that’s contributing to most everyone’s stress and feeling of being constantly overwhelmed. And you might want to follow it up with seeing how Billy G. reportedly carves out a “Think Week” each year.read more »
Merlin Mann | Jun 13 2005
If you’re using Tiger and Mail.app, you need to have a look at Mail Act-On, a free plugin developed by Scott Morrison and Jonathan Paisley that lets you assign keyboard commands that are bound to custom “Rules” you set in your Preferences. This is (very cleverly) accomplished by naming the rule according to the
Merlin Mann | Dec 1 2004
Version 1.9 of DEVONthink is scratching my information where it itches. Or something. Anyway, it's a cool app for managing lots of stuff. Read on...read more »
Merlin Mann | Nov 5 2004
[n.b.: this post has been updated to reflect the release of version B32r2. --2004-11-06 15:35 PST]
Since there's new folks moving to Quicksilver all the time, I thought I'd post some more starter tips if you're following along here. If you have questions about stuff not working as described, doublecheck your setup and the tips below.read more »
Merlin Mann | Sep 5 2004
If you’re kind enough to revisit here in the future, you’ll be hearing about a program called Quicksilver that’s become an important part of how I work with my Mac. I figure since I’ll be talking about it so much, it’s probably beneficial to give you a little lead time in case you’re interested in following along. So here’s a quickish introduction as well as some information and links on getting you started with the home version.read more »
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