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October, 2006

Turn Entourage into the ultimate GTD app!

Turn Entourage into the ultimate GTD app!  read more »

1 Comment

Naps: Endangered species in modern life?

My Make column on napping is overdue, and yet right before dashing off to steal a rejuvenating 20-minute nap, I take a spin past del.icio.us/popular to find this little gem:  read more »

43 Comments

create and manage web archives

create and manage web archives  read more »

13 Comments
TOPICS: Mac OS X

David Allen Interview: Getting Things Done with Email

Productive Talk #05: Email

43 Folders and The David Allen Company present the fifth in a series of conversations that David and Merlin recently had about Getting Things Done.

Summary

In this episode, David and Merlin talk about email. We learn that David coaches people to deal with a high volume of messages by treating them like you would any other input.

(Running time: 17:53)

Grab the MP3, learn more at Odeo.com, or just listen here (after the cut).

Merlin’s comments

Email was one of the topics that I was most interested in talking to David about, and I found his responses to my questions thought-provoking.

David makes the case that email is basically just another input — like voice mail, for example — that needs to be emptied and processed every day. That it’s not substantially different (apart from how badly mostly people do it right now).

While I absolutely agree on processing to zero, I think opinions may differ on the significance of email’s impact on the life of the average knowledge worker.  read more »

24 Comments

Best online/offline/whatever combo of tools

Best online/offline/whatever combo of tools  read more »

3 Comments
TOPICS: Mac OS X

My Desk IS my In-box!

My Desk IS my In-box!  read more »

9 Comments

GTD & $ (or lack thereof)

GTD & $ (or lack thereof)  read more »

6 Comments

Fix the name 'Board'?

Fix the name "Board"?  read more »

1 Comment

del.icio.us organization ideas?

del.icio.us organization ideas?  read more »

4 Comments

syncing mail and there read status

syncing mail and there read status  read more »

1 Comment
TOPICS: Mac OS X

What is the best way to organize folders on my computer?

What is the best way to organize folders on my computer?  read more »

10 Comments

Looking for a folio...

Looking for a folio...  read more »

2 Comments

Organizing Contacts of 'Weak Ties'

Organizing Contacts of "Weak Ties"  read more »

Application that creates shortcuts to folders

Application that creates shortcuts to folders  read more »

8 Comments
TOPICS: Windows

MacBreak Weekly 12: “Smokin’”

MacBreak Weekly 12: Smokin’

Hosts: Leo Laporte, Merlin Mann, Alex Lindsay, and Scott Bourne

Apple updates the MacBook Pro, and Scott buys one. No wonder they’ve got such a great bottom line. And our application picks including Disco and Tangerine.

Running time: 1:03:36  read more »

14 Comments

Post your MacBreak Weekly ideas to del.icio.us: "mbwideas"

I’ll steal a page directly from Amber’s book on this one — if you have something that you think might make a good story for us to cover on MacBreak Weekly, you can add it to del.icio.us with the tag “mbwideas”. We check that page pretty regularly (I actually look at it once a day or so), so it’s an easy way to get your favorite Mac and Apple stories of the week into the queue for consideration.  read more »

3 Comments

Silly about the board

Silly about the board  read more »

TOPICS: Grabass

Eliminating 'Good' Work

Eliminating "Good" Work  read more »

1 Comment

Standard GTD File Format, Anyone?

Standard GTD File Format, Anyone?  read more »

6 Comments

Cheap Bleachers

Cheap Bleachers  read more »

TOPICS: Lofi

Vox Populi: Best practices for file naming

If it wasn’t apparent from my pathetic cry for help the other day, even I — one of your more theoretically productive persons in North America — struggle with what to call things.

Tags, files, and — dear Lord — the innumerable assets associated with making web sites, graphics, audio, and video projects; it’s all a hopeless jumble unless you have some kind of mature system in place for what you call your stuff and its various iterations. Of course, if you’re like me — and I hope that you are not — you still have lots of things on your desktop with names like “thing-2 finalFinal! v3 (with new changes) 05b.psd”.

For prior art, I still treasure this Jurassic thread on What Do I Know where people share their thoughts on this age-old problem, but, frankly I haven’t seen many good resources out there on best practices for naming.

Anyhow, during a recent MacBreak shoot, I noticed that Alex and his team seem to have a pretty fly system for naming the video files that eventually get turned into their big-time IPTV shows. Thus, I turned to Pixel Corps’ Research Division Lead, Ben Durbin (co-star of Phone Guy #5) for insight and sane help. And, brother, did he ever give it to me (see below the cut for Ben’s detailed awesomeness).

But, just so I don’t lose you, do give me your best tips in comments: What are your favorite current conventions for naming files? How does your team show iterations and versions? Do you rely more on Folder organization than file names in your work? How have Spotlight, Quicksilver, and the like changed the way you think about this stuff?  read more »

86 Comments

43f interview: David Allen on Getting Things Done with your team

Productive Talk #04: Teams

43 Folders and The David Allen Company present the fourth in a series of conversations that David and Merlin recently had about Getting Things Done.

In this episode, David and Merlin talk about the role of GTD in teams and how to lead by example.

(Running time: 08:46)

Grab the MP3, learn more at Odeo.com, or just listen from here:  read more »

5 Comments

Text Expander for automagic typo correction

TextExpander AutoCorrect Snippet File

Recently, I was emailing with our friends over at Smile on My Mac about how I use Text Expander as an automatic spelling and typo corrector, and I realized that there wasn’t a canonical location for the user-created “snippets” file you need to import in order to get this feature working.  read more »

4 Comments

Kinkless VoodooPad?

Kinkless VoodooPad?  read more »

11 Comments
 
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Inbox Zero

The original 43 Folders series looking at the skills, tools, and attitude needed to empty your email inbox — and then keep it that way. Don’t miss the free video of Merlin’s Inbox Zero presentation.

Get Started with ‘GTD’

David Allen’s popular productivity book and the system on which it’s based help turn ‘stuff’ into actions that support valuable outcomes.