A boss and a good friend recently told me something really instructive. It went something along the lines of:

Y’know, Merlin, we’re really satisfied with the actual work you do, but is there any way you could do it without showing so much…I don’t know…mental sausage?

I knew exactly what he meant.

After getting used to Gmail 3 years ago, I swore I'd stick to web-based email. With IMAP now available, I set it up last week in Apple's Mail client on my desktop to integrate better with offline storage, emailing links, etc, and found myself changing my ways.

Why can't you pay attention anymore? | CNET News.com

Ever wonder what all those electronic poking sticks might be doing to your attention span?

Psychiatrist Edward Hallowell has identified a late-onset cousin of ADD that he calls "Attention Deficit Trait," a "condition induced by modern life" and the endless "chatter" generated by our beepy devices and interrupt-driven lifestyles.

I don't know enough to evaluate the rigor of this theory in the eyes of a researcher or physician, but this CNET interview with Hallowell is filled with enough right-on quotes to have me nodding along all day.

(read through, after the cut, for our first Mindfulness Exercise)

Clever way to use Thunderbird’s excellent (semantic) flags to implement at GTD-inspired email triage system

I'm working on an article about email tricks for one of your finer magazines, and -- as you might imagine -- when it comes to the inevitable Windows stuff, I'm a bit light in the useful tips department. So, I turn to you Redmond-using smarties for help.

Do you have a favorite application, plugin, trick, or hack for bending Windows email to your will? Double-credit for Outlook add-ons that garden-variety users can install without fancy root-style access. Whence comes your magic Windows fu?

Sniff browser history for improved user experience

Talk about sufficiently advanced technology. Although you will surely see this post linked many times this week, I have to throw in my own kudos. Fantastic trick, Niall!

In a nutshell, Niall shows how you can use a combination of CSS and JavaScript to selectively display information based on previously visited URLs in your visitor's browser history. Have you been to Digg? Then Niall's site displays a "Digg This" badge (and, importantly for Niall's purposes, not 100 other badges for sites you haven't used).

Try Niall's live example to see this stunner in action.

Dang. That sound you just heard? That's a few million people scurrying to hit "Clear History." Terrific work, Niall -- totally clever.

Now, regrettably, I suspect the race begins for seeing how horribly something like this can be abused.

[via Brian and Ev]

"Not so polite" time saving tips — that work.

Bob Parsons may not win any awards for congeniality, but I like the way he lays down the law on managing your time -- with a focus on not being a victim of your own phone. This is tough, in-your-face talk, but frankly I think it's time we get tougher with the people who demand our time.

In my own opinion, you'll never get out from under until you learn to seize back control of your phone and your email inbox; that's the the two places where the world will never stop hollering for your attention; it's up to you to say "no," and hit delete. After all, if you don't respect how you parcel out your time and attention, why should you expect anyone else to?

A few of Bob's observations:

Apple - Batteries - iPhone

Apple has 11 tips for increasing battery life on your iPhone.

• Turn off 3G
• Minimize use of location services
• Fetch new data less frequently
• Turn off push mail
• Auto-check fewer email accounts
• Minimize use of third-party applications
• Turn off Wi-Fi
• Turn off Bluetooth
• Use Airplane Mode in low- or no-coverage areas
• Adjust brightness
• Turn off EQ

In a nutshell? Use it as an iPod. But not too often.

NB: there’s appears to still be an instance of “Push” in there. Was the decision to pull that term just for the non-email stuff?

What context do I put my Next Actions in? :: MarkTAW.com

Mark Taw consistently provides some of the most lucid and realistic productivity advice I’ve come across. Today he eloquently addresses a common question of beginning Getting Things Done nerds.

If you have 15 lists, but they’re all full of things that you can do from the same starting point, you have 14 too many lists. It doesn’t matter if it’s a phone call, email, or going to the printers to pick up your business cards, your lists should contain no more detail than that. And don’t complain to me that your list would be too long that way, breaking it up into more lists doesn’t give you any fewer Next Actions, it just lets you procrastinate some of them more by putting them on a list you’ll ignore entirely.