Forums - Ask David any question

Over on the DavidCo forum, Lisa asks:

If you could ask David Allen any one question about GTD, what would it be?

It mightn't surprise you to know I'd want to learn a bit more implementation and about how David sees contexts working best for people whose work mostly happens in one place (recently).

But I'm especially curious to hear what you guys would ask, given the chance. What would you ask David Allen about Getting Things Done?

It's taken as a given that we now deal with more information than previous generations ever imagined, living lives in which "number of clicks" is a meaningful measure of time. As Spanish productivity guru Balthasar Gracian says:

There is more required nowadays to make a single wise man than formerly to make Seven Sages, and more is needed nowadays to deal with a single person than was required with a whole people in former times.

Except he wrote that in the 17th century.

Hi All,

I'm in the process of setting up my GTD system (using OmniFocus, iCal etc to do so), and am having some difficulty reconciling my current calendar system with the system I'll have under GTD. I'm specifically getting ready to sync omnifocus with ical.

At present I have several calendars in iCal - they're named after areas of my life (broad commitments or responsibilities), and include all of the projects & tasks I've got underway for each area.

Unfortunately, these calendars don't correspond with the contexts I've set up!

Photo entry: what do you offer "As a reward" for your Moleskine?

It's purely coincidental that today is my 42nd birthday, right? Eh. Maybe.

Still, seems like as good a day as any to tell you what I've been thinking about, so, here's a little present to myself.

Apple - Apple - Mac OS X - Leopard Sneak Peek

Like most of you, I'm keeping an eye on today's previewed features of the upcoming "Leopard" (OS X 10.5) release.

Looks like some interesting ideas -- many of which, as usual, seem inspired by existing third-party products.

I think I'm most intrigued so far by the idea of "to-do" functionality from within Mail.app (thanks for the tip, Matt); let's hope that also means I can deep link to a given email from my iCal task list. I also welcome the concept of built-in email templates -- although I'm kind of bummed that they seem more focused on execrable 1999-style HTML emails than on the kind of functional time-savers found in the peerless MailTemplate.

To be honest, on first blush -- and I'm sure there's much more to come by the time of release -- this feels a bit cute and a little light on really revolutionary stuff (the long overdue promise of something like Time Machine notwithstanding). Stuff like (yet. more.) iLife integration is handy enough for the notional Swithcher and Grandpa Joe, but in general I guess I'm hoping for some serious power-user improvements to the core functionality. Maybe that's just me.

What do you think? What's "Yeah!" and what's "Meh?" Anybody else holding out hope for some really deep Finder rewriting and more functional iCal updates?

The Tech Guy Labs - Leo Laporte, "The Tech Guy" [2007-03-31]

On last Saturday's Tech Guy radio show, Leo Laporte and I talked about some of the basics of David Allen's Getting Things Done system. For most regular visitors to 43 Folders, this is going to be very introductory stuff, but I think it may be useful to folks who are getting started or are just curious about what "GTD" even means.

My segment appears from about 00:59:30 to about 1:08:45. Here's a link to an MP3 of the show, plus a few of the items that were mentioned in the segment:

• Tech Guy Labs: 64k MP3 of the 3/31 show
• 43 Folders: Getting Started with 'Getting Things Done'
• 43 Folders: Description of '43 Folders' (tickler file)
• 43 Folders: Introducing 'The Hipster PDA'
• 43 Folders: 8-Part audio interview with GTD's David Allen
• 43 Folders: Best of GTD posts
• Amazon.com: Getting Things Done, which is David Allen's book that started it all

10 tips for keeping your desk clean and tidy

I linked to this very swell Life Clever article via del.icio.us the other day, but there's so much savory goodness in here, I feel like revisiting it.

Like a lot of good stuff, this article is about more than it first seems, since a tidy desk can be a MacGuffin; this is ultimately about a tidy approach, or, if you prefer, a tidy mind.

It means that you can create a physical workspace that supports your style of thinking and your approach to action, rather than having it be a purely aesthetic artifact of, say, your OCD or your secret fetish to work in an operating theater. Most importantly, you know where stuff goes because you know where your brain will want to look for it at the right time later on, right? And, as you eventually learn, if you can't immediately grok whether a given piece of paper is trash, actionable, or just for reference, you will be, as Walter Sobchak says, "entering a world of pain."

Like Martin Ternouth's excellent paper-based system, Chanpory's tips encourage you to build fences between projects and tall walls between statuses. For example, think about how a frequent usage of an "Incubate Box" might change the chaotic state of your thinking (as expressed in the mystery-meat piles on your desk):

43 Folders - As an antidote to the surfeit of New Year's resolutions, we'll be looking into smaller, less dramatic adjustments (that don't require a drunken promise or a pointy paper hat). Our series starts Wednesday.

Download MP3